Job Description Payroll Analyst

Job Title

Payrioll Analyst

Reports to

Insert as applicable e.g. Finance Director





Head office in Braintree or such other location that may be required of the job role

Website details can be inserted here

Job Ref & about the organisation  

Social Media info etc 

Core Objectives

Responsible for the analysis of the payroll and financial activities of the organisation for efficiency, data quality and contributing towards the organisation’s financial growth.


Main Tasks/Duties and responsibilities  



Day to day responsibilities as agreed with the Line Manager to include:

– manage and carry out analysis of current payroll and associated financial reports and forecasts for efficiency, data quality and future business growth including; budgets, income statements, balance sheets; returns and reports for Government regulatory agencies; financial management reports to ensure compliance with payroll, financial and legal requirements, responsibilities and obligations

– reporting (content and format as agreed) on a monthly basis, or as otherwise required

– developing strategic plans for financial analysis to include payroll and financial strategy to achieve agreed targets and effective planning

– manage the development and preparation of the organisation’s payroll strategy and general business planning

– prepare and deliver presentations, proposals and payroll financial planning reports

– manage and maintain contact with internal and external client/customers for feedback and to obtain client/customer satisfaction information

– set an example for team members of commitment, analytic ability, work ethics and habits and personal character

– maintain accurate payroll, financial and other records

– control expenses to comply with set budgets

– adhere to all organisation policies and procedures

– interact and co-operate wit all members of the organisation, its suppliers and clients/customers


From time to time you may be expected to be part of special projects as are reasonably required of your job role even where these fall outside of your own department/team.

You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.


Your usual hours will be from 9am to 5pm. However you will be expected to work as and when necessary to meet the needs of the team and your targets.

Insert as applicable Your job will be a mixture of travel and office based.

Secondary Tasks/duties





The role is part of the whole organisation team and as such requires you to perform such reasonable tasks that are required, as and when necessary, to maintain, promote, develop and expand the business of our organisation and its interests generally.


You must carry out your duties to the best of your ability, having consideration for the needs of your colleagues, and the organisation and its clients/customers. You must obey all lawful and reasonable orders given to you and comply with the organisation’s rules, procedures and policies

Management / supervisory responsibilities



People or equipment


People who report to you

You have responsibility for the team members who will all report directly to you



You are responsible for the equipment provided to you for use in your job role and to your team. This means you must ensure that equipment is used in accordance with training provided, the organisation’s policies and procedures and the law and using, where applicable, any safety equipment or Personal Protective Equipment provided. You are responsible for ensuring that the equipment used by the team is maintained and can be used/operated at all times.

Essential Abilities/ Competencies of this job role

You need

– qualifications sufficient to perform the job role – insert as applicable e

– experience  in this type of job role – insert as applicable e.g. minimum 5 years

– experience of payroll and financial governance

– thorough understanding of payroll, financial analysis, management obligations (including statutory obligations), requirements and dynamics

– experience of using computer software – insert as applicable e.g. Sage

– ability in payroll and financial analysis, management and control

– leadership with ability to manage and motivate a  team

– project management skills

– ability to work under pressure

– full driving licence

insert anything else required


You need to have and maintain (with regular training and updates as necessary) the knowledge, technical skills and qualifications that are necessary to perform your job role to comply with the requirements of the organisation and any applicable rules, regulations (particularly of any professional body) and with any law which applies to your job role.

Special Working Conditions

You may be expected to work in accordance with the organisation’s overtime policies

Insert following if applicable – The nature of your role will require you to travel within the area that your team covers. However, from time to time you may be expected to travel outside that area as the job role requires


Salary level C – £35,000
Benefits insert details of any benefits

Approved by Name

John Smith

Job Role

Insert as applicable

Date approved

Insert as applicable