Job Description Property Manager

Job Title

Property Manager

Line manager/ Reports to

Insert as applicable e.g. Director

Team/ Department

Insert as applicable

Location

Head office in Braintree or such other location that may be required of the job role

Website details can be inserted here

Job Ref & about the organisation
Social Media info etc
Core Objectives	Responsibility for the development, maintenance and management of the organisation’s property portfolio to produce an efficient service package, maximising performance & profitability against pre-agreed targets. Property relates to any buildings or land, leasehold, freehold or otherwise held by the organisation or in which it retains an interest insert specifics if required
Main Tasks/Duties and Responsibilities	Responsibility to staff and direct the team to – oversee the maintenance and management of all of the organisation’s property portfolio to produce an efficient service, maximising performance & profitability against pre-agreed targets – contribute towards the development of the property portfolio by locating, assessing and presenting information about potential property acquisitions – ensuring that the property team understands its duties and its role within the organisation – responsibility to adhere to budgets and plan to maximise profitability – meet your targets and those of the team and organisation as a whole – the efficient running of the team – contribute to training and development of the team – assist Line Manager in achieving maximum customer satisfaction in accordance with organisation plans – maintain responsibility for performing all duties in compliance with related legal/statutory, regulations, professional duties, responsibilities and obligations including payments due and insert as applicable Day to day responsibilities agreed with your manager to include: – manage, and maintain the property portfolio including maintenance schedules, repairs, insurance, compliance etc to achieve best service and value direct and monitor property activities and the overall performance of the team to the organisation to increase efficiency and maximise performance and profit – locate, assess and present information about potential property acquisition – effective liaison, support and assistance with the whole of the organisation – disseminate feedback to the appropriate internal entities – utilise agreed systems to manage property functions, analysis and documenting – direct the development of plans for property to include management to achieve targets – support to all other departments with property related issues – subject to agreed criteria, recruitment, training, set action and targets, appraise and manage performance, development, coaching and general support of all team members to ensure targets are met – reporting (content and format as agreed) on a monthly basis or as otherwise required – assist in developing plans for team activities to include strategy to achieve plotted targets – delegate authority and responsibility to team with supervision, accountability and review – manage and maintain contact with internal and external clients/customers and suppliers – set an example for team members of commitment, property process management skills, work ethics and habits and personal character – maintain accurate records – responsibly use resources and control expenses to meet budgetary controls – adhere to all organisation policies and procedures – interact and co-operate with all members of the organisation, its suppliers and customers From time to time you may be expected to be part of special projects as are reasonably required of your job role. You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.
Hours	Your usual hours will be from 9am to 5pm. However you will be expected to work as and when necessary to meet the needs of the team and your targets. Insert as appropriate Your job will be a mixture of travel and office based.
Secondary Tasks/Duties	The role is part of the whole organisation team and as such requires you to perform such reasonable tasks that are required, as and when necessary, to maintain, promote, develop and expand the business of our organisation and its interests generally. You must carry out your duties to the best of your ability, having consideration for the needs of your colleagues, and the organisation and its clients/customers. You must obey all lawful and reasonable orders given to you and comply with the organisation’s rules, procedures and policies
Management / Supervisory Responsibilities People or equipment	People who report to you You have responsibility for other the team members who will all report directly to you Equipment You are responsible for the equipment provided to you for use in your job role and to your team. This means you must ensure that equipment is used in accordance with training provided, the entire organisation’s policies and procedures and the law and using, where applicable any safety equipment or Personal Protective Equipment provided. You are responsible for ensuring that the equipment used by the team is maintained and can be used/operated at all times.
Essential Abilities/ Competencies of this job role	You need – qualifications sufficient to perform the job role – insert as applicable – languages required – insert as applicable e.g. English, French – experience in this type of job role – insert as applicable e.g. minimum 5 years – experience of managing – insert as applicable for role, depending on type of property required – thorough understanding of property management, requirements and dynamics – to be able to use software – insert specific software if required – ability in property management and customer/supplier relationship management – leadership with ability to motivate and manage a team – proven ability to coach and develop others – high degree of integrity and honesty in all dealings – excellent analytical, interpersonal, organisational and communication skills. – ability to work under pressure – full driving licence Insert anything else as required You need to have and maintain (with regular training and updates as necessary) the knowledge, technical skills and qualifications that are necessary to perform your job role to comply with the requirements of the organisation and any applicable rules, regulations, (particularly of any professional body) and with any law which applies to your job role.
Special Working Conditions	You may be expected to work in accordance with the organisation’s overtime policies Insert following if applicable – The nature of your role will require you to travel within the area that your team covers. However, from time to time you may be expected to travel outside that area as the job role requires.
Salary level	C – £45,000
Benefits	insert details of any benefits

Approved by Name

John Smith

Job Role

Insert details as applicable

Date approved

10/11/2012

Job Description Property Manager

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