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Job Description Company Secretary

INSERT ORGANISATION NAME & LOGO

 

JOB DESCRIPTION

Job Title

Company Secretary

Reports to

Insert as applicable e.g. Board of Directors

Department/ Section

Insert as applicable

Location

Head office in Braintree or such other location that may be required of the job role

Website details can be inserted here

Job Ref & about the organisation  

Social Media info etc 

Core Objectives

Overall responsibility for applicable compliance, responsibilities and obligations of the Company.

 

The role also includes holding an office and necessitates compliance with all requirements, including statutory obligations, as required by this role.

 

Main Tasks/Duties and Responsibilities  

 

 

Responsibility to staff and direct the team :

overall responsibility for ensuring that the company complies with legal/statutory regulations, professional duties, responsibilities and applicable company obligations

– monitor to ensure the effective and efficient administration and financial viability of the organisation

– assist in the efficient running of the of the company to ensure that targets are met

 

Day to day responsibilities for the team as agreed with the Board of Directors:

– perform all roles required of the company secretary as laid down in company law, including financial responsibilities, and as directed by the Board

– submission of annual accounts and reports to companies house before their submission deadlines

– submission of any other documentation required by Companies House before their submission deadlines

– circulate calling notices, agendas and minutes of the Annual General Meeting and any special or extraordinary general meetings

– deal with and circulate agenda for all scheduled meetings in sufficient time

– contribute to the company directors’ report and organise signing thereof

– make arrangements for board and other meetings – venue, refreshments, equipment taking all requirements and needs into account

– ensure quorum and record minutes

– organise signing and finalisation of minutes

– check and assist to ensure all agreed actions have been taken

– effective liaison, support and assistance between the Board and the rest of the company

– support to all departments with relevant issues

– reporting (content and format as agreed) on a monthly basis or as otherwise required

– delegate authority and responsibility to team with supervision, accountability and review

– direct, manage and maintain contact with internal and external clients/customers

– set an example for team members of commitment, business legal expertise, work ethics and habits and personal character

– maintain accurate  records

– control expenses to meet budgetary controls

– adhere to all organisation policies and procedures

– interact and co-operate with all members of the organisation, its suppliers and clients/customers

 

From time to time you may be expected to be part of special projects as are reasonably required of your job role even where these fall outside of your own department/team.

You are responsible for your allocated workload and must meet all targets as agreed with the Board of Directors. You must contribute towards the smooth running of the organisation generally.

Hours

Your usual hours will be from 9am to 5pm. However you will be expected to work as and when necessary to meet the needs of the team and your targets. Your job will be a mixture of travel and office based.

Secondary Tasks/Duties

 

 

 

 

The role is part of the whole organisation team and as such requires you to perform such reasonable tasks that are required, as and when necessary, to maintain, promote, develop and expand the business of our organisation and its interests generally.

 

You must carry out your duties to the best of your ability, having consideration for the needs of your colleagues, the organisation and its clients/customers. You must obey all lawful and reasonable orders given to you and comply with the organisation’s rules, procedures and policies

Management/ Supervisory Responsibilities

 

 

People or equipment

 

People who report to you

You have responsibility for all of the team members who will report directly to you

 

Equipment

You are responsible for the equipment provided to you for use in your job role and to your team. This means you must ensure that equipment is used in accordance with training provided, the organisation’s policies and procedures and the law and using, where applicable any safety equipment or Personal Protective Equipment provided. You are responsible for ensuring that the equipment used by the team is maintained and can be used/operated at all times.

Essential Abilities/ Competencies of this job role

You need

– qualifications sufficient to perform the job role – insert as applicable

– experience  in this type of job role – insert as applicable e.g. minimum 5 years

– a thorough understanding of the obligations, including statutory obligations, of the company and as required by the role

– using computer software – insert as applicable

– leadership with ability to manage at board level

– excellent project and time management skills

– ability to work under pressure

– full driving licence

insert anything else required

 

You need to have and maintain (with regular training and updates as necessary) the knowledge, technical skills and qualifications that are necessary to perform your job role to comply with the requirements of the organisation and any applicable rules, regulations (particularly of any professional body) and with any law which applies to your job role.

Special Working Conditions

You may be expected to work in accordance with the organisation’s overtime policies

Insert following if applicable – The nature of your role will require you to travel within the area that your team covers. However, from time to time you may be expected to travel outside that area as the job role requires

 

Salary level

C – £45,000

Benefits

insert details of any benefits

Approved by Name

John Smith

Job Role

Insert as applicable

Date approved

Insert as applicable