Job Description Banqueting Coordinator

Job Title

Banqueting Co-ordinator

Line Manager/ Reports to

Insert as applicable e.g. Banqueting Manager



Insert as applicable


Insert as applicable  or such other location that may be required of the job role

Website details can be inserted here

Job Ref & about the organisation  

Social Media info etc 

Core Objectives

Responsibility to assist with overall planning and running of the banqueting events for the organisation,  including liaising with other relevant departments/sections of the organisations


This includes assisting the Line Manager with marketing and promotion, liaising with clients, the planning and pricing of banqueting events, promotion, preparation and management of banqueting events to adhere to agreed prices/budgets and maintain applicable quality standards and records whilst maintaining responsibility for ordering and obtaining supplies and quality control.


Assisting the Line Manager with ensuring compliance to sanitation, hygiene, health and safety legislation, organisational and quality requirements and working policies and procedures.


Main Tasks/duties and responsibilities 



Day to day responsibilities as agreed with your Line Manager to include:

– to assist Line Manager with management of all aspects of banqueting events from enquiry to conclusion of banqueting events

– ensuring compliance to sanitation, hygiene, health and safety legislation and organisational and quality requirements and working policies and procedures.

– to assist Line Manager to manage the designing, planning, costing and pricing of banqueting events

– to assist Line Manager to manage and co-ordinate food and drinks/beverages preparation and Fixture, Fittings and Equipment list

– to assist in quality management of food and drinks/beverages and Fixture, Fittings and Equipment

– to assist Line Manager to investigate and resolve customer complaints

– to assist in managing customers’ expectations and deal and resolve with all concerns/queries

– effective liaison, support and assistance with the remainder of organisation

– maintaining accurate records and accounts as required and reporting as agreed

– help set an example for team members of commitment, work ethic and habits and personal character

– responsibly use resources and control expenses to operate within budgetary controls

– adhere to all organisation policies and procedures


From time to time you may be expected to be part of special projects as are reasonably required of your job role.

You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.


Your usual hours will be from 11am to 8pm. However you will be expected to work as and when is necessary to meet the needs of the team and your targets.


Secondary Tasks/duties





The role is part of the whole organisation team and as such requires you to perform such reasonable tasks that are required, as and when necessary, to maintain, promote, develop and expand the business of our organisation and its interests generally.


You must carry out your duties to the best of your ability, having consideration for the needs of your colleagues, the organisation and its customers/clients. You must obey all lawful and reasonable orders given to you and comply with the organisation’s rules, procedures and policies

Management / supervisory responsibilities



People or equipment


People who report to you

You have responsibility for the other team members who will report directly to you



You are responsible for the equipment provided to you for use in your job role and to your team. This means you must ensure that equipment is used in accordance with training provided, all of the organisation’s policies and procedures and the law and using, where applicable, any safety equipment or Personal Protective Equipment provided. You are responsible for ensuring that the equipment used by the team is maintained and can be used/operated at all times.

Essential Abilities/ Competencies of this job role

You need

– qualifications sufficient to perform the job role – insert as required e.g. NVQ etc

– certification required insert as required

– languages as required – insert as applicable e.g.  English, Italian, knowledge of culinary French an advantage

– desirable to be a member of insert as applicable Association of Exhibition Organisers (AEO) or the Association for Conferences and Events (ACE),

– experience in this type of job role – insert as applicable e.g.  minimum 5 years

– understanding and experience of the following insert as applicable

– good understanding of how both organisation works and of food and beverage hygiene and quality standards and health and safety and banqueting generally

– enthusiastic and hardworking

– committed to customer satisfaction

– high integrity and honesty in all dealings

– ability to work under pressure

insert anything else required e.g. computer systems , such as Delphi Banqueting Software etc,


You need to have and maintain (with regular training and updates as necessary) the knowledge, technical skills and qualifications that are necessary to perform your job role to comply with the requirements of the organisation and any applicable rules, regulations (particularly of any professional body) and with any law which applies to your job role.

Special working Conditions

You may be expected to work in accordance with the organisation’s overtime policies

Insert following if applicable – The nature of your role will require you to travel within the area that your team covers. However, from time to time you may be expected to travel outside that area as the job role requires


INSERT any accommodation information as required e.g. “live in” etc


Salary level C – £18,000
Benefits insert details of any benefits

Approved by Name

John Smith

Job Role

Insert details as applicable

Date approved