Job Description Assistant Compliance Manager

Job Title

Assistant Compliance Manager

Line Manager/ Reports to

Insert as applicable e.g. Compliance Manager

Department/

Section

As required

Location

Head office in Braintree or such other location that may be required of the job role

Website details can be inserted here

Job Ref & about the organisation  

Social Media info etc 

Core Objectives

Main Tasks/duties and responsibilities  

– responsible to the Compliance Manager for compliance with the professional, industrial and statutory responsibilities and obligations of the organisation

– assist with compliance to include professional duties, legal/statutory responsibilities and obligations relating to insert as applicable financial, health and safety, ISO etc

– assist in achieving complete compliance  management systems in accordance with organisation plans and adherence to legislation and applicable regulatory bodies’ processes and procedures

– assist with performing all compliance duties in relation to insert as applicable e.g. ISO certification

– meet your targets and those of the team as a whole

– smooth running of the of the team

– contribute to training and development of the team

– contribute towards maximum profitability and growth in accordance with organisation plans

Day to day responsibilities for the team as agreed with the Line Manager to include:

– assist with the management of  all compliance-related activities

– assist with ensuring that the organisation meets all agreed compliance (legislation and objectives) and that appropriate risk mitigation/control measures are in place

– assist with risk assessments, audit reviews, monitoring & managing compliance within the organisation

– provide advice, guidance and support to the organisation with regards to compliance

– assist with identifying the lack of and/or improvements to policy and process, assess effectiveness of current policies and processes and recommend and implement required changes

– to assist with the recruitment of team members, subject to agreed criteria

– train and appraise individual team members to ensure targets are met

– to assist with the performance and development of team members

– reporting (content and format as agreed) on a monthly basis, or as otherwise agreed

– to assist in developing plans for team activities

– manage the preparation and agreement of  individual action plans and targets for all team members

– manage and conduct presentations and author proposals for improvements

– delegate authority and responsibility to team with supervision, accountability and review

– set an example for team members of commitment, attention to detail, work ethics and habits and personal character

– maintain accurate records

– control expenses to meet agreed  budgetary controls

– adhere to all organisation policies and procedures

– interact and co-operate with all members of the organisation, its suppliers and clients/customers

From time to time you may be expected to be part of special projects as are reasonably required of your job role

You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.

Hours

Secondary Tasks/duties

You must carry out your duties to the best of your ability, having consideration for the needs of your colleagues, and the organisation and its clients/customers. You must obey all lawful and reasonable orders given to you and comply with the organisation’s rules, procedures and policies

Management / supervisory responsibilities

People or equipment

You have responsibility for the team members who will report directly to you

Equipment

You are responsible for the equipment provided to you and to your team for use in your job role. This means you must ensure that equipment is used in accordance with training provided, the organisation’s policies and procedures and the law and using, where applicable any safety equipment or Personal Protective Equipment provided. You are responsible for ensuring that the equipment used by the team is maintained and can be used/operated at all times.

Essential Abilities/ Competencies of this job role

– qualifications sufficient to perform the job role – insert as applicable

– experience  in this type of job role – insert as applicable e.g. minimum 2 years

– experience of compliance governance

– understanding of compliance management obligations (including statutory obligations), requirements and dynamics

– experience of computer software – insert as applicable e.g. spreadsheet, database

– ability to assist in compliance management and control

– leadership with ability to drive a  team

– project management skills

– ability to work under pressure

– full driving licence

insert anything else required

You need to have and maintain (with regular training and updates as necessary) the knowledge, technical skills and qualifications that are necessary to perform your job role to comply with the requirements of the organisation and any applicable rules, regulations (particularly of any professional body) and with any law which applies to your job role.

Special working Conditions

Insert following if applicable – The nature of your role will require you to travel within the area that your team covers. However, from time to time you may be expected to travel outside that area as the job role requires

Approved by Name

John Smith

Job Role

Insert as applicable

Date approved

Insert as applicable