Sales, Materials Coordinator, Supply Chain Specialist

Halliburton Energy Services from 2004 till Today


Field Material Coordinator September 1^st, 2008 till Today (Completions Tools Department)

Main tasks are but not limited to the following:-

• Working in the Business Development & Sales office assisting the technical staff to sell Halliburton products.
• Creation of SAP Quotations for direst sales.
• Maintaining the customer new purchase orders in the Data Base.
• Preparing the costing sheet based on the sales list of equipment & contracts.
• Follow up on regular basis the production of Materials under customers POs
• Update the customers on the delivery due date of their Purchase orders.
• Participating Monthly conference Calls with USA & Singapore to review status of critical packages
• Checking the accuracy of the Shipping Documents before manufacturing starts shipping.
• Coordination between customers & Manufacturing regarding of orders under L/C & CAD
• Update the customers on their POs delivery date whenever they need.
• Supporting the Freight Forwarders & Manufacturing on the shipping instructions of each order.
• Sending to Customers Finance Dept. original invoices of each new shipped order for payments request
• Dealing with customers & the internal Logistics Dept. to provide the necessary documents  to allow Logistics Dept. clear customs of orders shipped under certain specifications and where the customers choose to use “D” incoterm
• Good knowledge and command of incoterms E, C, F and D categories.
• Prepare Financial Forecast Sheet on fortnight basis & Prepare Financial Revenue sheet on Monthly Basis
• Monitoring all purchase orders to ensure contractual delivery dates are maintained
• Participating in meetings and conference Calls from USA & Singapore to review status of critical packages
• Creation of appropriation request in SAP for financial plan (WBS)
• Creation of SAP Asset Purchase Requisitions
• Follow up with Asset Purchase Order
• AMI Transfer of equipment from country to another
• Coordination of Material requirements, Acquisition and needed dates with engineering, project management, procurement, and crafts to maximize material availability and minimize surplus.
• Maintain a good filing system.

• Request the Global Asset Coordinator to fund required Asset needed by the PSL
• Creation of appropriation request in SAP for financial plan (WBS)
• Creation of SAP Asset Purchase Requisitions
• Follow up with Asset Purchase Order
• AMI Transfer of equipment from country to another
• Coordination of Material requirements, Acquisition and needed dates with engineering, project management, procurement, and crafts to maximize material availability and minimize surplus.
• Manage emails and other correspondences
• Maintaining staff attendance and training records;
• Maintaining staff personal files;
• Creating requisitions in SAP.
• Perform Time Keeping Duties in SAP.
• Creating Sales orders in SAP for on-coming jobs with customers.
• Deliver Sales orders in SAP for Finance Dept to invoice.
• Co-ordination of flights and accommodation for personnel for training abroad.
• Performs scheduling of Manpower & Equipment in the SAP.
• Maintain a good filing system.
  

• Managing incoming and outgoing calls and transfer to appropriate employees.
• Sorting and distribution of mail;
• Manage emails and other correspondences
• Maintaining staff attendance and training records;
• Filing of documents in relevant files.
• Issue Monthly time Sheet through SAP.
• Ensure upkeep of the Facility.
• To monitor the spares consumption and reduce the consumption as per Company Management system.
• Processing the payment of all invoices submitted for payment by the service providers after the obtaining approval from Admin Manager.
• Creating requisitions in SAP.
• Creating Sales orders in SAP for on-coming jobs with customers.
• Enter EJCS/KPI in the system  & Create CPIs
  

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the appropriate person.
• Schedule trips for Trucks to customer and arrange for load and offload of merchandise.
• Finance: invoicing services done to clients and trucks tracking for Halliburton, MI, JGC, BP, GTFT, ENTP, ENAFOR, and ENAGEO).
• Preparing and submissions of Tenders (on Leasing Trucks and Transport Contracts)
• Maintaining staff attendance and training records;
• Promote safety awareness amongst the truck drivers
• Compose and type routine correspondence (email).
• Organize and maintain file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, and arranges conference with customers.
• Coordinate manager's schedule and makes appointments.
• Coordinate and arrange meetings, prepares agendas, reserves and prepares facilities.
•  Maintaining staff personal files;
• Daily review of available transportation assets (trucks, trailers, cranes, forklifts, drivers).
• Handling & processing of oil & gas customer orders & inquiries for transportation (heavy & light) and handling.
• Plan and match available transportation assets with customer bookings requirements.
• Support and formulate road logistics plans for other various aspects of project as may be required.
• Working with Customer Logistics Planner to produce overall road transport scheme and Supervision of road transportation.
• Follow up assigned asset movements with drivers and customers representative directly.
• Follow up of fleet movements on local software to provide regular tracking updates.
• Provide drivers interne and extern (customer certifications) for HSE and Driving trainings and Schedule a Coach for screening their performance.
• Follow up the output of the Moving materials.
• Ensure with concerned service the checks departure (Equipment check list)
• Ensure before departure that delivery notes, mission orders and all appropriates documents are fully completed
• Responsible for monitoring all logistics market trends useful to the company and sourcing of supplies.
• Preparing quotations of all kind of transportation or handling
• Negotiate with customers to determine the best condition for work with a contract. (Price, specifications, warranty,  delivery and payment terms)

• Baccalaureate Literature year 1992
• Bachelor Degree in English year January 1997
• Computing Knowledge Word, Excel, Outlook from working experience + 15 years
• Supply Chain MNGMT Training in USA 2007, by Customer Service, Finance and Supply Chain Team
• The 7 Habits of Highly Effective People 2005 by Seth Orjinta
• Price Uploader Training 2009 by Alan Macindoe
• Price Maintainer Training 2009 by Alan Macindoe
• Understanding Materials Training 2009 by Alan Macindoe
• SAP OTC Training 2009 by Alan Macindoe
• Logistics Process by Charles Nunez 2011
• Certified Purchasing Professional (CPP) & Certified Professional Purchasing Manager (CPPM) from American Purchasing Society, Inc. 2013
  

• CONFINED SPACE ENTRY
• UNDERSTANDING BEHAVIORAL STYLES FOR SALES Online
• FIRST AID
• RADIATION GENERAL AWARENESS
• ENVIRONMENTAL PHILOSOPHY
• ENVIRONMENTAL AWARENESS
• ERGONOMICS - GENERAL AWARENESS
• FIRE PREVENTION AND CONTROL
• SUBSTANCE ABUSE - DRUG FREE WORKPLACE
• EXPLOSIVES GENERAL AWARENESS - NON USERS
• THREADED CONNECTIONS
• RISK MANAGEMENT - HAZARD IDENTIFICATION
• RISK MANAGEMENT - CONTROLLING RISKS
• RISK MANAGEMENT - EVALUATING RISK

• Excellent organizational, interpersonal and communication skills
• Able to reallocate to another country.
• Very efficient in any domain related to administration.