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I am a Senior Finance Management Officer with the Department of Health. I would like to work in an organization where I can use my experience in Supply Chain/Finance/Loss, Damage, Fruitless and Wasteful Expenditure environment. . My aim is to make a difference in my work-place through my contribution and to positviely influence co-workers.
Profile
I am a Senior Finance Management Officer with Department of Health. I would like to work in an organization where I can use my experience in Supply Chain/Finance/Loss, Damage, Fruitless and Wasteful Expenditure environment. The job I am applying for is a good opportunity for me to work actively and productively in my field of expertise and apply my experience and skills. My aim is to make a difference in my work-place through my contribution and to touch the lives of my co-workers through my positive attitude. I am a self-starter and have excellent interpersonal and conflict-management skills.
Personal Details
Surname: Gcaba
First Names: Robert, Xolani
Nationality: South African
Date of birth: 04 July 1979
Identity Number: 790704 5916 08 6
Race: African
Gender: Male
Disability: None
Home Language: Zulu
Other Languages: English
Driver’s License: C1 – Code 10
Hobbies: Gym and reading novels
Education & Training
ACADEMIC QUALIFICATIONS
Qualifications/ Name of Institution/ Place Obtained/ Year Obtained/ Subjects/Courses
Diploma: Public Finance & Accounting Mangosuthu Technikon Durban – Umlazi 2005 Please see an attached academic record
Matric Cerificate – Mthiyaqhwa High School Nkandla – KZN 2000
1. Zulu
2. English
3. Economics
4. Business Economics
5. Accounting
Computer Literacy
Package Last used
Microsoft Word Current
Microsoft Excel Current
Microsoft PowerPoint Current
Microsoft Outlook Current
Internet Current
Basic Accounting System(BAS) Current
Persal Current
Employment History
Employer (Current) 1: Department of Health
Institution: Natalia
Nature of Business: Finance
Position: Senior Finance Management Officer
Dates of Service: 01 April 2014 up to date
Budget & Expenditure
Authorizing of payments and journals on BAS.
Ensure Loss and Damage, Fruitless and Wasteful Expenditure is reported timeously.
Capture cases on LOCO system.
Reconciling LOCO system and BAS to nil balance.
Ensure Medical Legal Claims and Claims Against the State are paid on time.
Allocating budget to correct budget structures i.e. Program, Sub Program and Economic classification.
Costing of the budget input i.e. staff, equipment ect.
Ensuring there is efficiency is achieved when producing output i.e. service or product to the customer.
Ensuring effectiveness is achieved when comparing an output and program outcome.
Ensuring budget is balancing on the budget template before capturing on BAS.
Budget in line with Medium Term Expenditure Framework.
Developing monthly and yearly expenditure trends.
Analyzing BAS reports and submit findings to be presented at the Cash Flow Meeting.
Drawing of BAS reports (Expenditure and Detail Report) to process journals if there is misallocation.
Determining surplus and shortages of budget and report thereon so that surplus funds would be shifted timeously to other high priorities.
Determine surplus and shortages for an objectives i.e. by determining the total budgetary need for the remainder of the financial year, by taking actual expenditure up to date and adding the projected need for the remainder of the financial year, then the total budgetary need for the current financial year less the actual budget allocated – surplus or shortages will be available on the objective.
Identifying the need for virement of funds and report to Finance Manager to consult MTEF.
Ensure accounts are approved by the Cash Flow Meeting.
Clearing of suspense account as per Detail Report
Ensuring Procurement Plan is aligning with budget.
Completing In Year Monitoring Schedule as per Expenses per Month Report.
Employer (Current) 2: Department of Health
Institution: Church of Scotland Hospital
Nature of Business: Finance
Position: Senior Finance Management Officer
Dates of Service: 01 August 2012 to 31 March 2014
SUPPLY CHAIN MANAGEMENT
Ensuring NSI forms and quotations are approved at the Cash Flow Meetings.
Coordinate Demand, Acquisition, Logistic and Disposal of assets.
Ensuring Preference Procurement Objectives are drafted and approved in line with historical costs and budget registers before drafting a Procurement Plan
Assessing needs of the end-user and consider disposal of assets before drafting a Procurement Plan
Ensuring market and industry assessment is done for i.e. supporting local suppliers, quality and price.
Ensuring a Procurement Plan is drafted, approved and communicated to all stakeholders.
Ensuring Request and Acquire is executed effectively and efficiently in the Acquisition stage, on the request stage I ensure request is on the Procurement Plan, ensuring request not on the Procurement Plan motivation is given by the end user.
Ensuring NSI are approved.
On the Acquire stage I ensure Bid documents or Quotations documents are completed, invite, receive bid documents or quotation from suppliers. Ensuring those documents are evaluated, and awarded to the highest scoring supplier in line with PPPFA.
On the Logistic coordinate Procurement; Provisioning and Replenishment process i.e. on the Procurement stage coordinate Ordering Process, End-user process, Stores process and Finance.
On the Provisioning stage ensuring requisition form are submitted by the end user.
Ensuring Stock Taking is done and Stock Taking Register is updated.
Ensuring Procurement Plan is obtained from Acquisition to identify all items to be disposed off repaired and update Asset Registers
Submission of quotations over R1500.00 to the bidding committees i.e. Bid Evaluation, Bid Specification and Bid Awarding committees.
Comply with Supply Chain Management Regulatory Framework, Treasury Regulation 16A, Preference Procurement Policy Framework Act(PPPFA), Broad-Based Black Economic Empowerment and Treasury Practice Notes i.e. Supplier data base, Appointment of consultants, Code of conduct for supply chain practitioners, Standardized bid documents, Establishment of bidding committees ect.
Liaising with Government Printing Works for advertising on the Gazette.
Liaising with Health Technological Unit for the medical equipment specifications.
Placing of orders with suppliers as per quotations.
Ensuring that payments and commitments are captured and authorized on B.A.S.
I ensure correctness of SCOA items.
Stock taking on quarterly basis.
Submission of vouchers to Voucher control Section.
Submission Procurement Plan, Procurement Returns, Asset Register, Asset Addition Returns and Stock Taking Register to Head Office.
Ensuring asset and equipment are bar-coded.
REVENUE BUDGET AND EXPENDITURE
Maximize revenue collection by ensuring all monies due to hospital are accounted for and collected in accordance with PFMA as follows:
• Ensuring patients are charged as per UPFS.
• Ensure medical aid account is set up for hospital patient visit.
• Ensure RAF (Road Accident Fund) account is set up for patients admitted at the hospital.
• Ensure revenue is collected for trial awaiting prisoners (SAPS) and convicted prisoners (Correctional Service)
• Categorizing patients as per H1, H2, H3, Private Hospital Patient and Medical Aid
• Ensuring patient pay for assistive devices.
• Collection of rental for staff residing within the hospital premises.
• Charge for private copies and telephone calls.
• Ensure BOS committee meet regularly to identify items to be auctioned.
• Ensure revenue collected deposited daily.
• Day ending of receipts.
Authorizing of payments and journals on BAS
Allocating budget to correct budget structures i.e. Program, Sub Program and Economic classification.
Costing of the budget input i.e. staff, equipment ect.
Ensuring there is efficiency is achieved when producing output i.e. service or product to the customer.
Ensuring effectiveness is achieved when comparing an output and program outcome.
Ensuring budget is balancing on the budget template before capturing on BAS.
Budget in line with Medium Term Expenditure Framework.
Developing monthly and yearly expenditure trends.
Analyzing BAS reports and submit findings to be presented at the Cash Flow Meeting.
Drawing of BAS reports (Expenditure and Detail Report) to process journals if there is misallocation.
Updating a Cash Flow monitoring tool to be presented at the Cash Flow Meeting.
Determining surplus and shortages of budget and report thereon so that surplus funds would be shifted timeously to other high priorities.
Determine surplus and shortages for an objectives i.e. by determining the total budgetary need for the remainder of the financial year, by taking actual expenditure up to date and adding the projected need for the remainder of the financial year, then the total budgetary need for the current financial year less the actual budget allocated – surplus or shortages will be available on the objective.
Identifying the need for virement of funds and report to Finance Manager to consult MTEF.
Identifying zero based budget for new services and new projects.
Split budget into 12 months to avoid over expenditure.
Ensure accounts are approved by the Cash Flow Meeting.
Clearing of suspense account as per Detail Report
Ensuring Procurement Plan is aligning with budget.
Completing In Year Monitoring Schedule as per Expenses per Month Report.
Ensure payments are paid within 30 days.
Managing petty cash for the hospital.
RISK MANAGEMENT
Assessing risks, evaluating existing internal controls and procedures, developing alternative solutions, choosing best solutions, implementing solutions and evaluate effectiveness of new applied solutions
Report any losses and damages to the relevant committees
Compliance with PFMA, Treasury Regulations, SCM Policy Frameworks and other public service policies and procedures.
Ensuring effective and efficient utilization of all institutional resources i.e. computers, telephone, assets, equipment, staff ect.
Ensuring staff take leave to prevent exhaustion and avoiding risk performance as a result.
Safe keeping of all face value documents and avail them for auditing purposes.
Maintaining an organized and traceable filing system.
Ensuring completeness and accuracy of information data by checking any missing mandatory spaces to be completed on the document or on BAS when capturing i.e. dates block spaces, invoice number, initials, account number ect.
MAINTAINING EFFECTIVE AND EFFICIENT STAFF SUPERVISION
Ensuring payroll is signed by the all staff.
Ensuring payroll is submitted to Human Resources.
Effectively monitoring of leave days and sick leave of staff.
Complying with Employment Equity Act, Public Service Labour Relations Act, Public Service Act and other public service policies and procedures
Improving culture of success at the work place i.e. conductive, conducive work environment, fair communication, work participation, trust, honest, equality, nondiscriminatory environment.
Training of subordinated staff as it an investment towards work productivity.
Determining levels of authority, responsibility and accountability a worker must command over the job and allowing staff own creativity and innovative on the job.
Diagnosing employees performance that lead to performance gap i.e. :-
• If poor performance is caused by the lack of certain skills, I refer matter to my supervisor to arrange training.
• Motivating average poor performance worker by:-
a) Appraising that worker when he/she perform above average.
b) Noticing and recognizing improved performance immediately.
c) Conducting constructive criticism interview by:-
i. Investigating facts that leaded to the behavior about which I am going to give a reprimand.
ii. Enlisting support of an employee to remove a performance gap.
Handling employee disciplinary interview:-
• Maintaining employee self-esteem when disciplining.
• Involve a subordinated staff to remove a problem.
Improving worker habits i.e. poor time keeping, abuse of telephone, ect. By:-
• Calling a meeting and be specific by quoting real examples of habits.
• Avoid telling approach and encourage two way communications.
• Discussing and weigh suggestions.
Delegating responsibilities to subordinated staff:-
• Accountable for the work delegated, i.e. quality, time frames and standards
• Specify all tasks to be performed to subordinated staff.
• Train of staff accordingly to do job properly.
Ensure basic effective time management
• Meeting deadlines i.e. Outstanding Payment Register, Suspense account recons and Vouchers.
• Time keeping i.e. ensuring attendance register is signed in the morning and in the afternoon.
• I ensure effective management of time because time management is a sign of self-discipline, self-management and life objectivity.
Employer (Previous) 3: Department of Health
Institution: Doris Goodwin Hospital
Nature of Business: Finance
Position: Finance Management Officer
Dates of Service: 01 December 2011 to 31 July 2012
BUDGET AND EXPENDITURE
Authorising of payments and journals.
Drawing of Expenditure report and check any misallocation of expenditure and process journals.
Drawing of Detail Report for clearing suspense account.
Presenting accounts for approval at the Cash Flow Meeting.
Defacing of vouchers and submit to Voucher Control Section.
Maintaining organized filing system.
Managing risks as there is no administrative process that is free of risks i.e.:
Maintaining segregation of duties when payment documents are signed i.e. compiler of an order, captured by, authorized by and over expenditure authorized by.
When payment is made stamp all documents with paid stamp.
Placing all face value documents safely in the strong room.
Drawing of Disbursement Report and Document Control Report
FLOAT, PETTY CASH AND REVENUE
Proper assessing of patients in accordance with relevant categories i.e. H0, H1, H2, H3 and PHP categories.
Setting up of accounts with Road Accident Fund, Compensation of Occupational Injuries and Diseases Act, SANDF, trial awaiting prisoners from SAPS and convicted prisoners from Department of Correctional Service.
Handing over and receiving of float for a Cashier Register in the outpatient department.
Ensuring float register is signed by the handing over and receiving official.
Cashing up the Cashier Register and check till reading still against revenue collected.
Ensuring cash register handing over and clearance record is signed.
Reconciling revenue collected against ticket issued in error or surplus cash.
Daily depositing of all institution revenue collected.
Compiling receipts and ensure correctness of B.A.S allocations reflect correct takings i.e. Telephone, Photocopying, Parking and Patient Fees and capture on B.A.S
Submission of receipts to Voucher Control Section for auditing purposes.
Ensure all institution’s taking statistics are submitted to Head Office monthly.
Ensure that petty cash is correctly utilized and timeously reimbursed.
Issue petty cash for official purposes and per Petty Cash Claimant Form.
Ensure safekeeping of all institution’s monies and all relevant face value documents.
SUPPLY CHAIN MANAGEMENT
Ensuring NSI forms and quotations are approved at the Cash Flow Meetings.
Coordinate Demand, Acquisition, Logistic and Disposal of assets.
Ensuring Preference Procurement Objectives are drafted and approved in line with historical costs and budget registers before drafting a Procurement Plan
Assessing needs of the end-user and consider disposal of assets before drafting a Procurement Plan
Ensuring market and industry assessment is done for i.e. supporting local suppliers, quality and price.
Ensuring a Procurement Plan is drafted, approved and communicated to all stakeholders.
Ensuring Request and Acquire is executed effectively and efficiently in the Acquisition stage, on the request stage I ensure request is on the Procurement Plan, ensuring request not on the Procurement Plan motivation is given by the end user.
Ensuring NSI are approved.
On the Acquire stage I ensure Bid documents or Quotations documents are completed, invite, receive bid documents or quotation from suppliers. Ensuring those documents are evaluated, and awarded to the highest scoring supplier in line with PPPFA.
On the Logistic coordinate Procurement; Provisioning and Replenishment process i.e. on the Procurement stage coordinate Ordering Process, End-user process, Stores process and Finance.
On the Provisioning stage ensuring requisition form are submitted by the end user.
Ensuring Stock Taking is done and Stock Taking Register is updated.
Ensuring Procurement Plan is obtained from Acquisition to identify all items to be disposed off repaired and update Asset Registers
Submission of quotations over R1500.00 to the bidding committees i.e. Bid Evaluation, Bid Specification and Bid Awarding committees.
Comply with Supply Chain Management Regulatory Framework, Treasury Regulation 16A, Preference Procurement Policy Framework Act(PPPFA), Broad-Based Black Economic Empowerment and Treasury Practice Notes i.e. Supplier data base, Appointment of consultants, Code of conduct for supply chain practitioners, Standardized bid documents, Establishment of bidding committees ect.
Liaising with Government Printing Works for advertising on the Gazette.
Liaising with Health Technological Unit for the medical equipment specifications.
Placing of orders with suppliers as per quotations.
Ensuring that payments and commitments are captured and authorized on B.A.S.
I ensure correctness of SCOA items.
Stock taking on quarterly basis.
Submission of vouchers to Voucher control Section.
Submission Procurement Plan, Procurement Returns, Asset Register, Asset Addition Returns and Stock Taking Register to Head Office.
Ensuring asset and equipment are bar-coded.
MAINTAINING EFFECTIVE AND EFFICIENT STAFF SUPERVISION
Ensuring payroll is signed by the all staff.
Ensuring payroll is submitted to Human Resources.
Effectively monitoring of leave days and sick leave of staff.
Complying with Employment Equity Act, Public Service Labour Relations Act, Public Service Act and other public service policies and procedures
Improving culture of success at the work place i.e. conductive, conducive work environment, fair communication, work participation, trust, honest, equality, nondiscriminatory environment.
Training of subordinated staff as it an investment towards work productivity.
Determining levels of authority, responsibility and accountability a worker must command over the job and allowing staff own creativity and innovative on the job.
Diagnosing employees performance that lead to performance gap i.e. :-
• If poor performance is caused by the lack of certain skills, I refer matter to my supervisor to arrange training.
• Motivating average poor performance worker by:-
d) Appraising that worker when he/she perform above average.
e) Noticing and recognizing improved performance immediately.
f) Conducting constructive criticism interview by:-
iii. Investigating facts that leaded to the behavior about which I am going to give a reprimand.
iv. Enlisting support of an employee to remove a performance gap.
Handling employee disciplinary interview:-
• Maintaining employee self-esteem when disciplining.
• Involve a subordinated staff to remove a problem.
Improving worker habits i.e. poor time keeping, abuse of telephone, ect. By:-
• Calling a meeting and be specific by quoting real examples of habits.
• Avoid telling approach and encourage two way communications.
• Discussing and weigh suggestions.
Delegating responsibilities to subordinated staff:-
• Accountable for the work delegated, i.e. quality, time frames and standards
• Specify all tasks to be performed to subordinated staff.
• Train of staff accordingly to do job properly.
Ensure basic effective time management
• Meeting deadlines i.e. Outstanding Payment Register, Suspense account recons and Vouchers.
• Time keeping i.e. ensuring attendance register is signed in the morning and in the afternoon.
• I ensure effective management of time because time management is a sign of self-discipline, self-management and life objectivity.
Employer (Previous) 4: KZN Department of Health
Institution: PMB Assessment and Therapy Centre
Nature of Business: Budget, Expenditure and Revenue
Position: Support Officer
Dates of Service: 02 April 2007 to 30 November 2011
Responsibilities:
Revenue:
Capturing of receipts to be day ended by the supervisor.
Cash up of Cashier Registers and prepare revenue collected for banking
Reconciling amount on the till reading and cash on hand and make follow up.
Disclosing surplus revenue collected and deposit accordingly.
Ensuring patients are charged as per UPFS.
Selling of condemned equipment and deposit cash accordingly.
Setting up of Medical Aid and RAF accounts.
Liaising with Head Office for error receipt captured on BAS.
BUDGET AND EXPENDITURE
Ensuring correctness of documents information before capturing i.e. dates, invoice number, supplier address before capturing to avoid error payments.
Capturing of payments and journals.
Drawing of BAS reports i.e. Disbursement Report and Expenditure Report.
Attend to internal and external queries regarding payments.
Attending Cash Flow meeting for experiential gain.
Ensure neatness around workstation.
Ensuring good filing system for future references and audit purpose.
Maintaining harmony and positive working atmosphere among colleagues.
Performing all cross functional duties delegated by my supervisor for experiential purposes.
Defacing of all finalized order payments.
Batch all finalized order payments and submit them to Voucher Control Section on a monthly basis.
Employer (Previous) 5: KZN Department of Health
Institution: Ethekwini District Office
Nature of Business: Budget & Expenditure
Position: Finance Intern
Dates of Service:August 2006 to March 2007
Responsibilities:
Ensuring payments are processed within 30 days.
Ensuring correctness of documents information before capturing i.e. dates, invoice number, supplier address before capturing to avoid error payments.
Capturing of payments and journals.
Drawing of BAS reports i.e. Disbursement Report and Expenditure Report.
Attend to internal and external queries regarding payments.
Attending Cash Flow meeting for experiential gain.
Ensure neatness around workstation.
Ensuring good filing system for future references and audit purpose.
Maintaining harmony and positive working atmosphere among colleagues.
Performing all cross functional duties delegated by my supervisor for experiential purposes.
Defacing of all finalized order payments.
Batch all finalized order payments and submit them to Voucher Control Section on a monthly basis.
Specialist Knowledge/Skills Acquired
Act/Policies:
Treasury Practices Notes
Treasury Regulations 16A
PFMA
Treasury Regulations
PPPFA
SCM policy framework
Public Service Act
Broad-Based Black Economic Empowerment
Employment Act
DORA (Division of Revenue Act)
Risk Management Framework
Constitution
Prevention and Combating of Corrupt Activities Act
Skills/Knowledge/Abilities
EPMDS
Computer skills
Communication skills
Supervisory skills
Accuracy and attention to detail
Accountancy and numeracy skills
Planning and organizing skills
General office administration skills
Proactive
Innovative skills
Self motivated and self driven skills
Target driven and positive attitude
Systematic and meet required deadlines
Problem Solving skills
Interpersonal skills
High level of confidentiality
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