Personal Assistant or Executive Secretary

Available

Serial No: 6759

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Skills keywords: organisational skills

Short Bio:

I'm experienced and enthusiastic Personal Assistant able to juggle multiple priorities and meet tight deadlines. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Ready to relocate and start successful career in Dubai. Looking for a suitable position with an ambitious company.
Currently I work as Executive Assistant for international engineering company Red Mountain Energy in Ukraine (with the head office in USA), the company that deals with oil and gas area providing services and project works in the CIS. Hold duties of increased responsibility for the company with major clients throughout CIS and suppliers throughout USA, Canada & Europe. I am proficient in time management, quick to learn new tasks, and have accomplished noted achievements in professional areas requiring diplomacy, confidentiality, and sensitivity.

Current location:  United Arab Emirates - View on map

Preferred Sector of Employment:  accounting and finance

Spoken languages: english, russian, spanish, Ukrainian

Location I am interested in working: Anywhere

Professional Experience

Red Mountain Energy, LLC, Kiev, Ukraine                                                   Sep. 2010 to Present

Executive Assistant

Hold duties of  increased responsibility for the company with major clients throughout CIS and suppliers throughout USA, Canada & Europe.

Liaise in establishing contacts with the main US partner and engage European partners to work in cooperation. Currently maintain relationships with suppliers serving as liaison in daily communication.

Core responsibilities:

Provide administrative and business support to the director and enhance communication between engineering department and executive team, fostering a sense of teamwork and collaboration;

Schedule meetings, respond to email enquiries, coordinate travel arrangements, maintain database. Manage language and communication issues (oral and written translation from English into Russian/Ukrainian & vice versa);

Liaise with major  foreign suppliers, brokers, forwarders, customs, etc. Assistance with preparing supply contracts, proposals, documents, letters, budgets, business plans and reports;

Develop marketing presentations, draft speeches for company executives, write the news about company achievements and prepare information for company web site;

Arrange and supervise special events such as business conferences, forums and exhibitions – plan budgets for the events, select the venues, publish and distribute invitations and promotional material.

Red Mountain Energy, LLC, Kiev, Ukraine                                                  Sep. 2009 to Sep. 2010

Office Manager/ Translator  

Core responsibilities:

Managed the general office including purchase of office supplies, answering incoming calls, responding to emails;

Performed marketing duties, sending e-marketing campaigns and coordinating the distribution of large mail outs;

Drafted company presentations, organized the details of special events, travel arrangements;

Assisted to HR department: wrote job ads, called applicants, interviewed candidates;

Translated documents, contracts, specifications etc. from English into Russian/Ukrainian & vice versa.

Freelance Work

AKKO International, LLC, Kiev, Ukraine                                              May 2008 to May 2009

Translator

Provided translation services at international exhibitions and forums for companies-participants;

Liaised with English speaking  participants, staff, stakeholders and  the public;

Assisted to event manager in planning and organizing the meetings.

Educational Background

National Aviation University, Faculty of Linguistics, Kiev, Ukraine

Specialist Degree in Translation and Interpretation (English, Spanish, Ukrainian, Russian) –

July 2010;

B.A. in Linguistics “Language & Interpretation” (English, Spanish, Ukrainian, Russian) –

July 2009.

Key Skills and Competencies

Time management and organizational skills;

Market research skills  and ability to work in fast pace and challenging environment;

Detail-oriented and self-motivated;

Liaising with a wide cross section of people;

Experience & knowledge of Microsoft Office, PowerPoint, Excel, Outlook, Internet.

Languages

English, Fluent;

Russian, Ukrainian, Native;

Spanish, Conversational