Document System Manager Seeking Work in Asia

Available

Serial No: 16203

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Skills keywords: document management, EDMS, planning & scheduling, project management, system specialist

Short Bio:

I have more than eight years’ experiences in the oil and gas construction industry, and having worked on the former Woodside Train-V, Jamnagar Export Refinery and Pipeline Replacements 2, WIN Revamp, Vizag Port Projects. I have also been involved in infrastructure projects such as Chenani Nashri Tunnel Project, in building such as Noida Wave-1 & 2.

Current location:  Indonesia - View on map

Nationality: Indonesian

Preferred Sector of Employment:  Oil, Gas and Energy

Spoken languages: Bahasa, english, Malay

Location I am interested in working: Anywhere

Education:

• MBA in dual specialization, IIBM Institute of Business Management – India (2011)

• Bachelor of Computer Science, Universitas International Batam – Indonesia (2005)

Qualifications:

• Primavera for Planning Management, Offshore Technology Institute – Indonesia (2014)

• QMS Lead Auditor Certificate (based on ISO 9001), LRQA – India (2012)

• Project Management Professional (PMP), IIBM (2010)

Experience:

8/2013 – 3/2014 Leighton Offshore, based in KL, Malaysia

8/2013 – 3/2014 Document Manager on Corporate reporting to the Head of Quality & Management System responsible for managing and maintaining Leighton Offshore Document Management System in corporate and projects. Ensuring compatibility with the contractual requirement. Application and development of Corporate policies, management plans and procedures to meet all statutory and contractual requirements.

Objectives and accountabilities of role:

• EDMS DEVELOPMENT;

1. Writing Document Management System Procedure and Guideline in accordance with well defined.

2. Incorporate with IT Infra Manager to define hardware and infrastructure including system architecture and software requirement(s).

3. Responsible for overall coordination of controlled to deliver effective Electronic Documents Management System (EDMS) in organization and all projects for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.

• SETUP & IMPLEMENTATION

1. Responsible to setup and Implementation of Document Management Systems as per business requirement(s).

2. Incorporate to define problem, collect data and fact by user acceptance test before production with following a standard development systematic life cycle (SDLC) approach.

• PROVIDE TRAINING & ASSESSMENT TO THE STAFFS;

1. Provision appropriate training and assessment activities to provide knowledge to all users in term of usage the EDMS (type of my training; basic, intermediate and advance).

2. Responsible as a (SME) subject matter expert of EDMS to provide a support and define problems with special ability, in-depth knowledge from both a business and IT perspective to help project management team, business partners and client.

• CONTRACT MANAGEMENT & BUDGETING;

1. Participates in developing and administrating budget for document and records management program and also estimate the forecast of the resources requirement(s)

2. Maintain contract document kit for all projects (Document Systems).

• MONITORING;

1. Participates in audits (such as; internal, external, 3rd party) and evaluates in order to verify that regulatory, record management program and quality requirements have been met.

• PERFORM OTHER DUTIES;

1. Plan-Do-Check & Act Management System for the upcoming Project(s) and Corporate Offshore Division.

2. To ensure all incoming and outgoing documents are distributed in timely manner and record systematically thru system

3. To ensure Master Document Register (MDR) and Vendor Document Register (VDR) are implemented and updated in system

4. Responsible for coordinating DCO (document change order), electronic IDC (Inter-Disciplinary Check) workflow in term of review, approval and retention of risk management document.

5. Delegates and directs the work activities of project document control team.

6. Project completion and handover.

8/2007 – 7/2013 Leighton IndiaPvt. Ltd. based in Mumbai, India

11/2011 – 07/2013 Document Manager on Corporate reporting to the GM – HSEQ and System responsible for managing and maintaining Leighton India all EDMS in business segments and projects. Ensuring compatibility with the contractual requirement. Application and development of Corporate policies, management plans and procedures to meet all statutory and contractual requirements.

Objectives and accountabilities of role:

• Write, review, or execute plans for testing new or established document management systems.

• Responsible to setup and Implementation of Document Management Systems as per business requirement(s), and analyze EDMS performance data.

• Search electronic sources, such as databases or repositories, or manual sources for information

• Plan-Do-Check & Act Management System for the upcoming Project(s) and Corporate Offshore Division.

• To ensure all incoming and outgoing documents are distributed in timely manner and record systematically thru system

• To ensure Master Document Register (MDR) and Vendor Document Register (VDR) are implemented and updated in system

• Responsible for coordinating DCO (document change order), electronic IDC (Inter-Disciplinary Check) workflow in term of review, approval and retention of risk management document.

• Delegates and directs the work activities of project document control team.

• Project completion and handover.

8/2008 – 8/2011 Document System Specialist on Oil and Gas segment (PRP2, WIN Revamp). Application and development of quality management procedure and management plans to meet all statutory and contractual requirements.

In additional, involved to support other business segments (Chenani Nashri Tunnel, Visag Port, Noida Wave 1 & 2) as mutual agreement (as functionality) reporting to Corporate System Manager.

Objectives and accountabilities of role:

• Responsible to deliver effective Electronic Document System (EDMS) across organization and also a potential to support other business units.

• Responsible to Implementation of EDMS

• Providing internal training and assessment activities and continuous improvement initiatives.

• Writing Document Management Procedure and Guideline.

• Plan-Do-Check & Act Management System for the internal audit or third party certification and ensuring that the company’s accreditation.

• To ensure all incoming and outgoing documents are distributed in timely manner and record systematically thru system

• To ensure Master Document Register (MDR) and Vendor Document Register (VDR) are implemented and updated in system

• Responsible for coordinating DCO (document change order), electronic IDC (Inter-Disciplinary Check) workflow in term of review, approval and retention of risk management document.

8/2007 – 7/2008 Commercial Coordinator on Jamnagar Export Refinery Project reporting to the Commercial Manager. Application and development of material procurement management procedure and management plans to meet all statutory and contractual requirements.

7/2006 – 7/2007 McDermott Indonesia, based in Batam, Indonesia

7/2006 – 7/2007 Change Control Coordinator on Woodside TRAIN-V reporting to Project Control Manager providing project control services (such as; monitoring manpower and equipment), applied to project information management system (PIMS). Preparation of the monthly report for the Project Control Manager.