Project Admin, Senior Admin, P.A., Executive P.A. - looking Globally

Available

Serial No: 34003

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Skills keywords: executive p.a., office manager, project administrator, senior administrator

Short Bio:

30 years’ experience in office support, working with various systems and processes, within different industries:
Effective Project Administrator / Senior Administrator / Office Manager / Executive PA:
Mature, responsible and trustworthy, with a positive attitude:
Communicate clearly and relate well at all levels:
Calm, professional, enthusiastic and confident:
Organised, self-motivated, work well both independently and collaboratively:
Thorough, pay attention to detail, maintain a high standard.

Current location:  England, United Kingdom - View on map

Nationality: British

Preferred Sector of Employment:  Admin and Clerical, General Management, other

Spoken languages: english (fluent), French (Basic)

Location I am interested in working: Anywhere

Profile

I am a mature, responsible, intelligent person and am honest and trustworthy. I have a cheerful, positive attitude, a caring, sensitive, open personality, and good sense of humour. With good communication and interpersonal skills, I am approachable and relate well at all levels. My manner is calm and professional, and any task or project that I undertake is handled with enthusiasm and confidence.

I am organised and self-motivated and work well independently using my own initiative, and also enjoy working within a team environment and collaborating with colleagues.

With extensive experience in administration work, including as a PA, Office Manager and Project Administrator, I pride myself on being thorough, paying attention to detail, and maintaining a high standard of work.

I thoroughly enjoy responsibilities and challenges, and I am always keen to learn, take on more responsibility, and develop my skills further.

Key Skills & Qualities

 Excellent administrative and organisational skills

 Confident and approachable when communicating at all levels

 Calm under pressure

 Able to prioritise workload

 Thorough, paying attention to detail

 Positive and constructive approach to challenges

 Work autonomously using professional judgement

 Effective contributor to team projects

 Extensive experience in using IT packages: MS Word (Advanced), MS Excel (Advanced), MS PowerPoint (Advanced), Internet Explorer, MS Outlook, MS SharePoint

 Willingness to learn/improve my knowledge

Career Summary

CURRENT ROLE:
July 2010 to date – PA / Project Administrator, Turbine Engineering Support (TES), DNV GL

I am the Project Administrator for the TES Department, providing support to the Dept/Section Heads and engineers, and also PA support to the Head of TES. TES has approx 70 staff, from a variety of engineering disciplines.

My main duties include:

Monthly WIP Reviewing: Prepare the WIP Reviewing report, analyse the financials and project data for all current projects (approx 300 projects), liaise with lead engineers to establish any actions to be taken, process all the actions before the month-end deadline, resolve all queries

Job Admin: Create and/or oversee job requisition, job modification and job closure instructions

Invoicing: Collate invoice requests and instruct Accounts before the month-end deadline

Reviewing TES Debtors: Co-ordinate and contribute to the TES Chinese Debtors meetings and the TES Debtors (non-Chinese) meetings (both monthly)

PA to Head of TES:

– Monitor Head of TES’s incoming emails and take action as necessary

– Arrange Head of TES’s monthly catch-up meetings with Department and Section Heads, and prepare monthly reports for these meetings

– Arrange monthly TES Heads meetings and attend to minute the action points

TES SharePoint site: Input and maintenance of content in TES SharePoint admin pages

TES Internal Newsletter: Collate and produce the TES Internal Newsletter every 2 months

Supervising my assistant: I have an assistant who works with me, and books travel, accommodation, visas, etc. for the TES Department and Section Heads, updates the TES Organogram and Photo Gallery, arranges department meetings and internal lunchtime seminars, etc.

RELEVANT EXPERIENCE:

I have 30 years’ experience of working in the office environment; 14 years as an Administrator, 11 years as an Office Manager / PA, and 5 years as a Project Administrator. During this time I have worked with various systems and processes, within different industries. I have improved my knowledge and capabilities, and am now a confident and effective Project Administrator.

My 14 years Administration experience includes:

• 9 years in finance (including 6 years with NatWest Bank)

• 3 years in the leisure/events industry

My 11 years Office Management / PA experience includes:

• 3 years as PA to Policy Director of the Soil Association, an environmental charity

• 4 years as Office Manager within the events industry

• 3 years as PA/Office Manager working freelance through my own company

My 5 years as a Project Administrator have all been in Turbine Engineering Support (TES), DNV GL.

Achievements

• Overhauled office administration systems to create more efficient and user-friendly processes and office environments.

• Established and ran my own business, providing all aspects of administration support, including PA duties, office management and credit control, to regular clients.

• Co-ordinated the ordering, distribution and installation of all communications equipment for the 2003 Glastonbury Festival.

• Part of a local Liberal Democrat candidate’s team, in his successful campaign to become an elected Councillor in May 2005.

• Identified and arranged for representatives of 74 companies supporting a specific campaign to meet with Shadow MPs, and later Government Ministers, in Westminster.

• Co-ordinated the Soil Association’s presence at Glastonbury Festival in 2007 and 2008.

Education & Training

2014 Excel (Advanced)

2013 SharePoint (GL Garrad Hassan internal training)

2012 Stepping into Leadership

2012 Time and Self-Management

2010 SAP (GL Garrad Hassan internal training)

2008 Project Management (internal training)

2008 Assertiveness (internal training)

2008 Word (Advanced)

2008 PowerPoint (Advanced)

2003-2004 Business Administration Course

1994-1996 BTEC National Diploma (Caring Services) Nursery Nursing

1991-1992 Mature Entrants to Teaching

1978-1983 6 ‘O’ Levels – St. Joseph’s Convent, Launceston, Cornwall

Additional Information

Interests: Running, swimming, friends, good food, the environment, football, music, outdoors.

Other: Qualified First Aider, Qualified Fire Warden.

References

Available on request