CV, Purchasing Assistant, Administrator Targeting Selected Countries

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Serial No: 21686

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Skills keywords: office/showroom management, purchasing administration

Current location:  Sri Lanka - View on map

Nationality: Sri Lankan

Spoken languages: english

Profile

Professional Purchasing Administrator with strong communication and organizational skills. Detail-oriented, processed a high volume of purchase orders with a commitment to accuracy. Able to use own initiative and work as part of a team. Excels in multi-tasking and prioritizing work assignments. Good problem solving and analytical skills with the proven ability to manage and complete projects to the highest standard with a meticulous attention to detail and within agreed deadlines. Superior communication and organizational skills

Career Summary

Purchasing Administrator – Jason D’souza Ltd, Chelsea Design Centre, London
Sept 2013 – Mar 2015

Duties

• Providing administrative support to the Director, including organisation of his schedule, booking meetings and travel arrangements.

• Assisted with creating the company website

• Responsible for organizing and maintain a central facility for the purchase of all goods and services. Also ensuring the smooth supply of material to the company.

• Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies

•Following standardized company procedures in relation to all aspects of Office performance

•Manage daily office routine such as filling, answering phones, operating fax and photocopying machines

•Maintain suitable and sufficient office stationary levels and establishing stationary requirements for the Office

•Controlling the purchase and supply of all procured items and services.

•Managing, developing and improving the fabric sample department.

Created essential new relationships with vendors as the company experienced rapid growth.

Trained new sales staff as they were hired into the company

•Ensure about the cost, quality and availability of product before purchasing

•Maintain and update all sales and purchasing reports for forecasting and cost tracking

•Evaluate purchase orders and find ways for cost cutting

•Coordinate with account department for invoice processing

•Update concerned department about procurement of materials

•Evaluate quality and price of products, including suppliers’ services and return policies

•Coordinate with sales team for getting list of fast-moving products

•Stock and managed inventory of all items

•Analyse supplier invoices and cross-checked it with the quantity received

•Monitor demand and sales of items

•Coordinate with warehouse and ensured items do not run out of stock

•Update client databases with relevant information

•Coordinating and communicating activities for the Office, including all employee events.

•Processed correspondence in responses to customer complaints

•Took minutes during staff meetings.

•Input details onto databases during busy periods

•Handled material and coordinated about product information

o Formulated purchase orders, sales orders and packing slips

Showroom Assistant/Purchasing Assistant – Louise Bradley Interiors, South Kensington, London
Jan 4th 2011 – July 2013

•Fully manage day to day run of a showroom: administrative tasks and sales.

•Responsible for opening and closing showroom.

•Assist with stock taking and counting; logging and entering stock into system

•Dealing with telephone/online orders

•Client and Supplier Liaison (incl. quotes, orders, invoicing)

•Dealing with bespoke services to clients preferences

•Visual merchandising and product presentation

•Duties includes working on EPOS – sales transactions, process stock, process store orders and deliveries

•Purchasing Assistant duties –

•Provide administrative support for the Purchasing department.

•As required, place orders with suppliers for specified showroom projects and ensuring goods are delivered on the required date.

•Chase deliveries from suppliers that are overdue or urgent.

•In liaison with Purchasing Manager and Retail Director, inform showroom of all relevant information regarding changes in products, price movements, delivery lead times and individual supply situations.

•Send out enquiries for appropriate materials and quotations for bespoke items.

•To self manage workload, having agreed with the objectives and activities with the Purchasing Department and Retail Director.

Sales Associate – Frette, Westfield London
Apr 2009- 4th Jan 2011

•Ensure the smooth running of the store as a valued team member.

•Stock take and visual merchandise.

•Dealt with customer complaints, returns and enquires.

•Balance till at end-of -day.

•Consistency over achieve sales targets and out-perform other sales assistants.

•Deliver first class customer service; achieving a high standard of customer care.

•Help maximized sales by ensuring availability of products at all times.

Sales Associate – Debenhams, London
Sept 2008- Mar 2009

•Beauty Sales Associate (Responsible for Sales of Makeup)

•Consistency over achieved sales targets; met all targets.

•Display product knowledge to customers.

•Performing customer makeovers.

•Till operation, cash handling and taking payments.

Head Designer – Jayakodi Home Decoration, Sri Lanka
2005-2008

•Oversaw daily operations, including purchasing, outsourcing and client relations.

•Formulating design plan, estimating costs and developing timeline for projects.

•Coordinating contractor work schedule and making sure they get completed on time.

•Participated in client/designer meetings.

•Accustomed to project management and coordinating resources effectively to achieve targets within often stringent constraints.

Freelance Interior Designer, Dubai U.A.E
2001 – 2003

•Make professional presentations to clients through on-site appointments

•Maintain effective relationships with all established Design Studio resources

•Developed and maintained appropriate client base through effective marketing

•Planned and followed up with referrals and potential prospects

•Achieved personal sales and design goals

Education & Qualifications

North West College, London Year 2008-2010
Diploma in Business Management

University of Sri Jayewardenepura, Sri Lanka. Year 2005-2007
Diploma in Business Management.

AG School of Business and Computer studies, Sri Lanka. Year 2003- 2005
Certificate in Business Management.

London College of Arts, Dubai. U.A.E. Year 2000- 2001
Diploma in Interior Design.

American Technical Academy, Dubai, U.A.E Year 1999-2000
Computer Training and Education Division: Certificate in Auto CAD.

Florida International University, Miami, USA. Year 1998-1999
Diploma in Interior Design.

St Mary’s Catholic High School, Dubai U.A.E (London GCSE) Year 1985 – 1998

Skills

•Excellent customer service skills

•Problem solving

•Team building

•Microsoft Office

•Microsoft Excel

•PowerPoint

•Adobe Photoshop

•Sage 50

•EPOS