Personal Assistant

I am currently available for work
Serial No: 3977
(22/05/1986, female)
Skills keywords: dependable professional
Current location: United Kingdom - View on map

Jan 2013-Present: PA to Hospital Director at Spire Bushey Hospital

  • Extensive support and assistance: diary management, event organisation, letter writing, travel arrangements including negotiating rates, booking hotels and coordinating hospitality for senior management, scheduling of meetings and minute taking for groups, powerpoint presentation preparation, organisation and filing.
  • Consistent communication with consultants; processing new consultants’ applications for practicing privileges and maintaining insurance and appraisal documents with existing consultants.
  • Intensive, detailed management of the complaints process, responding to complaints by phone, letter, email and on site.
Feb 2012-Dec 2012: PA to ‘Head of Clinical & Non-Clinical Services’ at Spire Bushey Hospital (Contract- Maternity Cover)
  • Secretarial support:  Letter writing, minute taking in grievance & disciplinary hearings, diary management, complaint investigations.
  • Compile the Hospital’s quarterly and annual Governance Reports and support/contribute to all documentation produced by the Head of Clinical & Non-Clinical.
  • Demonstrate high accuracy skills and the ability to prioritise work, liaising with all departments keeping the hospital’s policies and procedures in line with Clinical Governance.
  • Human Resources administration:  Recruitment checks, internal/external adverts, liaising with external recruitment agencies, shortlisting candidates & scheduling interviews, maintaining visa checks and maternity leave requirements. I am the contact for staff’s employment needs such as benefits and pensions.
  • Coordinate training for staff members, occupational health visits & paediatric surgery requirements.
Sept 2010- Sept 2011: Jobs whilst living/travelling Canada- Roles included Personal Assistant, Senior Administration, Reception within Olympic Industries, DDB, Ministry of Children and Family Development, Radical Entertainment and Rocky Mountaineer
  • Diary Management for Directors and Managers.
  • Took minutes in board meetings and typed verbatim.
  • Covered reception transferring calls via switchboard, greeting visitors and providing refreshments.
  • Used Microsoft programmes to enter data and type up documents.
  • Supported the confidentiality rights of the company and the client.
  • Copied and organised files and dealt with post.
  • Assisted Accounts Payable processing incoming and outgoing cheques.
Feb 2010 to Aug 2010: PA to Marketing Team for Oaklands College, largest Further Education College in South East England.
  • Created powerpoint presentations for College events.
  • Organised and ran week long open evenings for the College.
  • Supported Public Relations and Advertising by performing mail merges and mailing out letters.
  • Updated the website with college news including social media.
  • Conducted my own research project cold calling clients and building a database of information.
  • I also gained training in the Basics of Marketing, Training in Equality and Diversity Development, Staff Development and attended an Advanced Excel workshop and Dealing with Difficult Customers workshop.
Jan 2010: Receptionist/Front of House for Porsche.
  • Responsible for each customer’s initial experience, greeting and initiating sales pitches.
  • Multi-tasked reception with switchboard, coordinating communication for all departments.
June 2009 to Jan 2010: Temporary Positions included:

3rd Assistant Director on Pilot TV Show ‘This Is Jinsy’ – Welded Tandem Picture Company
  • Assisted cast and crew, directed background actors and assisted the script supervisor.
  • Personal Assistant for Theatre Trip Company ‘Go Together Club’ and ‘Herts Theatre Club’.
  • Promoted events and organised paperwork regarding bookings.
  • Maintained the books notifying customers of renewal fees.
Jul 2008 to June 2009: Key Set Personal Assistant on Holby City – BBC Drama Series.
  • Personally assisted actors whilst reporting to senior staff regarding location of cast and crew in preparation for filming.
  • Kept a flexible attitude and assisted where necessary.
Jul 2007 to Oct 2007: Project Assistant at Plowman Craven Associates.
  • Assisted within the 3D department concentrating on the logistics of film jobs.
  • Created inventories of equipment and spreadsheets detailing progress of work.
  • Corresponded with VFX Producers maintaining a professional, efficient relationship.
  • Coordinated travel plans for staff and equipment to European film locations.
Sept 2006 to Jun 2007: Personal Assistant at Palam Communications.
  • Drafted news releases and letters, researched publications, filed and managed press cuttings.
  • Contacted journalists and publications by phone and email.
  • Sept 2009 - Pulse8 Media - A provider of Television, Radio, Online and Event content. I was involved on location shoots using cameras, autocue and lights and in office editing using Avid and Final Cut Pro.
  • Aug 2006 – Somethin’-Else - The largest independent radio producer in the UK. I was personally involved in live and pre-recorded radio shows, research and transcribing for television and Hit40UK.

Spoken languages: english
Location I am interested in working: Australia, canada, Japan, new zealand, United Arab Emirates, United Kingdom