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Executive Assistant

I am currently available for work
Serial No: 4530
(19/12/1970, female)
List top 5 skills: communication, customer service, market hunting, project management, team management
Current location: 

Dubai, United Arab Emirates - View on map

Since June 2007 - Private Concierge and Executive Assistant - Freelance, UAE.                     

  • Personal assistant to businessmen temporarily based in the UAE.
  • Private Concierge to VIPs (Sophia Loren, TV presenters and football players, etc).
  • Services provided (but not limited to):
    • Routine workflow administration: complete correspondence, personal and business diary management (including travel and dining), arranging and coordinating meetings, managing and maintaining executives schedules
    • Compiling, processing and analyzing data based on research objectives and preparing reports and summaries, distributed them whenever necessary
    • High level of international client and VIP liaison
    • Developing working relationships with internal staff and external clients
    • Full administrative and investigative support and back up assistance to other Executive Assistants as and when required
    • Followed up and ensured that orders given were routed, executed and monitored in a timely and efficient manner.
  • Office manager: assisted and managed the start up for newly created companies.
  • Pier supervisor: coordinated a team of 40 to 50 people during the turn-around days of cruise ships at Port Rashid (Princess, Royal Caribbean, Azamara).
  • Ad hoc project management (coordinated up to 40 foreign exhibitors to trade fairs) and event management (fundraising events, from sponsorship to management).
  • Destination consultant for an international relocation company.
Jan 2006 – May 2007 - Marketing and Customer Service Manager -           Taghleef Industries (Al Ghurair Group), UAE .
  • Developed operational policies, procedures and standards, including customer/business/customer communications standards.
  • Responsible for marketing and branding strategies.
  • Prepared and followed up on marketing plans and budget.
  • Directed market intelligence and analysis on current and potential customers.
  • Created and supervised the Customer Service department.
  • Created the corporate identity for the newly created group of companies.
  • Directed the development of a marketing database.
  • Head of marketing team (4 people).
2000 – 2005    Executive Assistant to the CEO - Defradental (DENTSPLY Group), Italy and Germany.  Multinational in the dental field.
  • Acted as secretary and as the right arm of the CEO.
  • Collected information to prepare documents and reports.
  • Represented the CEO during meetings and in Court of Laws.
  • Administrated the office and managed a team of 12 people.
  • Followed up on orders given.
  • Ensured that orders given were routed, executed and monitored in a timely and efficient manner.
  • Prepared executive summaries.
1997 – 2000    Executive Assistant to the CEO - Fresenius Kabi (FRESENIUS Group), Italy.  Pharmaceutical multinational.
  • Acted as secretary and as the right arm of the CEO.
  • Collected information and executive summaries to prepare documents and reports.
  • Represented the CEO during meetings and in Court of Laws (with legal Power of Attorney).
  • Investigated a case of industrial espionage on behalf of the CEO.
  • Followed up with managers of other divisions and ensured that orders given were routed, executed and monitored in a timely and efficient manner..
  • Administrated the office and managed a team of 4 people and 2 secretaries.

Spoken languages: 

english, italian

Locations I am interested in working: