CV, UK Based,Bilingual Personal Assistant Targeting Selected Countries

Available

Serial No: 19248

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Skills keywords: executive assistant, manager, personal assistant

Short Bio:

Please see cv

Current location:  England, United Kingdom - View on map

Nationality: British

Preferred Sector of Employment:  Admin and Clerical, HR and Recruitment, media and design

Spoken languages: Bengali, english

Location I am interested in working: Anywhere

Qualifications & Training

Health and Safety / First Aider – TelecityGroup

NVQ level 2 in Business Administration – Modules: MS Office, System Administration

Tower Hamlets College – Media Studies, English Language and Literature

St Pauls Way Secondary School – 9 GCSE passes including Maths and English

Key Skills & Attributes

 Business Administration Qualification

 Touch Typing

 Certified in MS Office, Excel and Outlook

 Aware of office administrative and HR procedure  Certified in First Aid and Health and Safety

 Bilingual, English, Bengali and Arabic

 High level of organisational skills

 Professional manner

Career Summary

PA – Senior Admin staff
HS1 Ltd, One Euston Sq, 40 Melton Street, London, NW1 2FD
Oct 09 – Present

 Assisting the PA to the Managing Director and CEO and covering the PA post during holidays

 Providing diary management and travel arrangements

 Preparing board papers, presentations and reports

 Managing the company courier service and external printing service

 Providing secretarial/ administrative services as required

 Processing high volume of invoices onto the DMS (Projectwise) during the Close-out period, prior to the privatisation of the company

 Producing weekly KPIs and petty cash box maintenance

 Confidential correspondence review

 Woking under high pressure during the sale of the Company to meet deadlines.

 Assisting the Commercial & Engineering department with general tasks

 Raising Purchase Orders on the Finance Software (IRIS Exchequer & FocalPoint) for all departments

 Highly competent on SharePoint (Team Champion)

 Undertaking receptionist duties including: incoming phone calls, referring to the appropriate team member, act as a focal point and filter for visitors

 Coordinating meeting room bookings, meeting equipment and provision of refreshments

 Controlling and distributing of incoming and outgoing correspondence and the x-ray of parcels as required

 In charge of stationery area, filing and archiving, systematic checks across the floor in order to sign off health and safety compliance.

 Managing the company website (St Pancras International) and in-house promotional TV

 Supervising all promotions and event calendars for both sites

 Administering all Station Shops advertising and campaigns for both sites

 Using SAP to find customer information and dealing with queries

Head Office/HR Assistant
TelecityGroup, 2 Harbour Exchange Sq, Suite 8.01, London E14 9GE
Nov 06 – July 09

Human Resources Duties

 Organised benefit meetings and mortgage meeting between the broker and employees, and ensured the meetings were arranged efficiently

 Organised board meetings to cater for senior level board members

 Sent out end of probation meeting letters to employees in a timely fashion

 Updated and maintained the COO’s weekly whereabouts for direct reports and ensured all team members were kept up to date

 Checked and managed the holiday and sickness administration for the Head Office

 Manage the EyeCare Voucher Scheme and keep adequate records

 Assisted with mail merges and staff correspondence where necessary

 Manage the filing for the Head Office and ensure that confidential information is filed in a timely fashion

 Assisted with general staff queries

 Ad hoc HR duties when required

Head Office Duties

 Responsible for ordering couriers and assessing the recipients needs

 Booked taxi’s for Head Office in line with Company Policy

 Managed the relationship with contractors for stationary, water, milk, etc, and order supplies when necessary

 Booked meeting rooms, greeting visitors and providing refreshments as and when required

 Managed incoming and outgoing post

 Ordered flowers as and when required

 Assisted with binding documentation when required

 Managed the relationship with the travel management company and arranged travel when necessary for the Head Office and UK, in line with company policy.

Bilingual Admin and Clerical Support Worker
Women and People’s Service’s, Sylvia Pankhurst Centre, 3rd Floor, Mile End Hospital, Bancroft Road, London E1
June 04 –Feb 06

 Operating front desk reception

 Meeting and greeting patients

 Answering telephone calls and responding to the telephone messages

 Booking appointments manually and on PAS

 Filing Numerically and Alphabetically

 Dealing with patients queries

 Inputting data on the PAS System

 Photocopying and faxing

 Interpreting

 Culling the Family Planning Records in the Comm. H/C

 Data Inputting

 Liaising with Patients

 Stock taking

 Providing Doctor/Nurse medical assistants with Swabs, Scans and Smears

 Dealing with Confidential Documentation’s

Receptionist / Secretary
Citizen Advice Bureau, 491-493 Kingsland Road, London E8 4AU
July 2002 – July 2003

 General Administration Duties

 Managing the Admin team

 Taking Minutes

 Typing correspondence letters, memorandum, minutes of meeting, reports, questionnaires and other documents.

 Stationary order

 Cash handling

 Diary management

 Dealing with patients queries

 Dealing with Confidential Documentation’s

Sales Assistant
Topshop, Faith, Cabot Place East, Canary Wharf, London E14 4QT
October 2000- May 2004

 Managed the shoe department

 Cash handling

 Merchandising the shop floor

 Promoting store cards

 Customer services

 Stock management

 Stock replenishment

 Figure collating and dealing with payroll

 Achieved a silver competency award