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Total of 15 years Document Control and Administrative experience in U.A.E. & KSA for Oil & Gas, Engineering sector, Commissioning and Start up, including extensive Project Documentation involvement major Oil & Gas Company.
Good working knowledge of document management systems, procedures and processes.
A wide range of experience in logistics, warehouse operation, office management, Document Controller and Techniques.
15 years experience on Project Management reporting and document.
Education
Bachelor of Science in Education (Major in Science & Math), Arellano University, Manila, Phil.
Current
Lead Site Document Controller
SPIE Oil & Gas –TAKREER Proj.
Additional Info
Total of 15 years Document Control and Administrative experience in U.A.E. & KSA for Oil & Gas, Engineering sector, Commissioning and Start up, including extensive Project Documentation involvement major Oil & Gas Company.
Good working knowledge of document management systems, procedures and processes.
A wide range of experience in logistics, warehouse operation, office management, Document Controller and Techniques.
15 years experience on Project Management reporting and documentation. A Computer literate.
Knowledge of EDMS, LUTOS NOTE, QUIKBRAIN & WEBTOP Documentation System
Ability to work independently with strong verbal communication skills.
Experience
Sep. 2015 – Present
Lead Site Document Controller
SPIE Oil & Gas –ABU DHABI OIL REFINING COMPANY (TAKREER)
The Ruwais and Abu Dhabi Refineries constitute our core business. They are referred to as Takreer’s Business Lines. They produce over 23 million tons per year of products for the local and export markets.
Mar. 2014 – Mar. 2015
QA/QC Document Controller
SPIE Oil & Gas -YANBU ARAMCO SINOPEC REFINERY-YASREF | KSA
The YASREF Refinery Project involves the construction and operation of a 400,000 barrel per day (bpd) integrated petroleum refinery in the Yanbu Industrial City located on the west coast of Saudi Arabia along the Red Sea. As a full conversion facility, the refinery will process 100 percent Arabian Heavy Crude, maximizing the resource and producing gasoline, high quality diesel, and liquefied petroleum gases LPG) as well as byproduct sulfur and petroleum coke for export. The refinery will include process units for the separation and conversion of the feed crude into finished products, utility and offsite systems to support the refinery operation, and associated feed, intermediate and product storage facilities.
Duties and Responsibility:
• Receiving all Transmittal from EPC Contractor.
• Scanning all important documents and store in the systems.
• Assisting on Marking Doc. Distribution according to the Document Distribution Matrix.
• Maintain and update the Documents Register file (Engineering, Construction and Vendor). (QUIKBRAIN).
• Check all Transmittal outgoing and Incoming with revision number and Distributed concern Discipline Engineers or department.
• Allocate document number to all procedure.
• Provide documents/drawings that needed for Commissioning & Star-Up stage.
• Assisting in reviewing Turnover Dossier and Fabrication Dossier.
• Keeping all Procedure, Specification and Standard documents.
Sep. 2011 – Feb. – 2014
Document Controller
PENSPEN International LTD. – ZAKUM Development Co. (ZADCO)| U.A.E.
Zakum Development Company (ZADCO) to develop and operate the Upper Zakum field. Currently, ZakumDevelopment Company (ZADCO) has three major shareholders, Abu Dhabi National Oil Company (ADNOC), ExxonMobil, and Japan Oil Development Company limited (JODCO). Besides Upper Zakum ,the Company operates Umm Al Dalkh, and Satah fields. Crude oil from Upper Zakum, Umm Al Dalkh and Satah fields is pumped via main oil lines to Zirku Island for further processing, storage and export.
Duties and Responsibility:
• Receiving all Transmittal (Engineering, Construction and Vendor)
• Scanning all important documents and store in the systems.
• Assisting on Marking Doc. Distribution according to the Document Distribution Matrix.
• Maintain and update the Documents Register file (Engineering, Construction and Vendor).
• Check all Transmittal outgoing and Incoming with revision number and Distributed concern Discipline Engineers or department.
• Update and maintain the Document Database record.
• Submit Weekly clear and accurate reports as well as documents status and list of overdue Transmittal.
• Arrange all documents prior to their numbering system and make sure all the Drawing have their own drawing number as well as revision number.
• Maintain or manage all document in record room.
• Locating and retrieving all the documents from the system and file room
• Coordinates all the request documents from different aspect of the project.
• Segregate, photo copy and scan all the documents that received.
• Prepare cover sheet Transmittal and make sure the reference number are correct.
• Check all the documents from file room to be retain or remove.
• Tracing and monitoring of all incoming and some pending documents.
• Perform Project Admin task (e.g. Flight Booking to site, Transport Arrangement, Requisition, Consignment Note, Conference Room Booking. Internal & External Memo,)
• Keep all file in proper location.
Mar. 2010 – Aug. 2011
Document Controller
ABU DHABI GAS DEVELOPMENT CO. (Al Hosn Gas) | Abu Dhabi, U.A.E
Abu Dhabi Gas Dev. Co. (Al Hosn Gas) under ADNOC Group to development of sour gas reservoirs within the Shah field, located onshore approximately 180 km south-west of the city of Abu Dhabi. The project will involve several gas gathering systems, construction of processing trains to process one billion cubic feet per day gas at Shah in addition to new gas and liquid pipelines and the construction of sulfur exporting facilities at Ruwais Industrial City.
Duties and Responsibility:
• Transmit and register comments on EPC contractor issued project documents.
• Maintains control over the technical documents down loaded from Contractors Document Management system received from the EPC Contractor.
• Distribution of hard/digital copy data to user groups.
• Ensures changes are reflected in all the controlled documents.
• Attends to engineering technical queries from user groups and retrieve documents manually and/or using the Contractors Document Management system and access document control system.
• Recommends improvements to work routines and system enhancement for the control of technical records.
• Liaises with Information Technology Division and provides constructive ideas and suggestions for the development of technical data management.
• Develops procedures and work instructions for the efficient and systematic control of technical records.
• Produces prints and copies of documents by using Drawing Printer.
• Carries out routine filing, registration of drawings/technical data and collation of technical data for updating by engineers.
• Represents Engineering Data Management at meetings with Company/Contractor on Project Document requirements.
• Performs other similar or related duties assigned such as preparing self-correspondences, progress reports, statistics etc. for operation of Engineering Data Management.
Dec.-2006 – Feb.2010
Document Controller
ZAKUM Development Co. (ZADCO)| U.A.E.
Duties and Responsibility:
• Scanning all important documents and store in the systems.
• Assisting on Marking Doc. Distribution according to the Document Distribution Matrix.
• Maintain and update the Documents Register file.
• Distributed all Documents /Drawings to Discipline Engineers.
• Make sure all the Transmittal outgoing and Incoming have their own Transmittal Number.
• Check all documents with revision and pass into concern person or department.
• Update and maintain the Document Database record.
• Prepared hard and soft copy of the documents.
• Submit Weekly clear and accurate reports as well as documents status.
• Arrange all documents prior to their numbering system and make sure all the Drawing have their own drawing number as well as revision number.
• Make a extra copy of all documents and file in documents record room.
• Maintain or manage all document in record room.
• Coordinates to all concern department upon receiving of all documents
• Locating and retrieving all the documents from the system and file room
• Make it sure that all the documents return to their proper location.
• Coordinates all the request documents from different aspect of the project.
• Segregate, photo copy and scan all the documents that received.
• Prepare cover sheet Transmittal and make sure the reference number are correct.
• Check all the documents from file room to be retain or remove.
• Tracing and monitoring of all incoming and some pending documents.
• Perform Project Admin task (e.g. Flight Booking to site, Transport Arrangement, Requisition, Consignment Note, Conference Room Booking. Internal & External Memo,)
• Keep all file in proper location.
Apr. 2005 – Aug. 2006
Operation Coordinator/ Document Controller DANZAS Air and Ocean| Abu Dhabi, U.A.E.
• Collecting delivery order from ADAS counter.
• Prepare Master Job and Sub Job prior to all documents received.
• Notify the consignee by fax or email upon the arrival of the cargo.
• Enter the manifest of the cargo to customs on line service for clearing the cargo.
• Prepare Invoice for the consignee.
• Enter Proof of Delivery upon consignee received the cargo.
• Check the shipments upon arrival.
• Tracing shipments local and international system (LOGIS).
• Enter into the system both export and import. (Local and Int’l).
• Prepare Airwaybill for Export shipments (Air Freight).
• Prepare documents for Sea and land transportation.
• Assist and monitor trucking or land transportation from U.A.E. to other GCC country of Some oil and gas equipment’s.
• Make advance booking in the airline.
• Check all documents and custom formalities to handover the shipments.
• Keep all the file in proper location.
Oct. 2000 – Jan. 2005
Doc. Controller / Storekeeper Zayed Military Hospital- (DMS) | Abu Dhabi, U.A.E
• Locating and retrieving all the documents from the system and file room
• Make it sure that all the documents return to their proper location.
• Coordinates all the request documents from different department
• Segregate, photo copy and scan all the documents that received.
• Keep all the file according to their numbering system.
• Check all the documents from file room to be retain or remove.
In- charge, Delivery and Dispatching Sect.
• Check the goods to be dispatch and affixing its corresponding sequence no. on the boxes based on the delivery note and demand request.
• Prepare corresponding gate pass
• Keep file of all documents of goods to be dispatch with the signature of the receiver affixed on the original documents.
• Monitor the delivery schedule of all items as per time schedule and demand from the end user.
• Keep the section orderly and well organized at all times
May 1995 – May 2000
Municipal Agriculturist (Lecturer)
Department of Agriculture | Philippines
• Attend seminars sponsored by the government
• Make information dissemination to farmers with regards to government programs
• Conduct lecture to farmers within the municipality regarding new technology in farming and other agricultural aspect.
• Prepare monthly and yearly report.
• Prepare Municipal Agricultural Planning for the coming year.
• Provide technical assistance to the constituents.
Jun. 1993 – Mar. 1995
Teacher
Department of Education &Culture | Philippines
• Prepare daily lesson plan and monitor that the lessons are understood by the students
• Evaluate the learning process of students daily
• Secure the safety of students inside the school compound
Jan. 1991 – May 1993
Secretary/ Warehouseman
R.E Martin Heavy Equipment Co. | Philippines
• Receive items from supplier and store them in their proper location
• Prepare and submit weekly and monthly inventory report
• Prepare and submit report to the manager for items to be re-ordered
• Conduct regular check up of all equipment and secure that they are in good running condition.
• Keep the warehouse clean and well organized
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