Saudi based Executive PA

Available

Serial No: 3968

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Skills keywords: communication, confidentiality, decision maker, organised, proactive, project management, service orientated, team leader

Short Bio:

Reporting to General Manager, maintain diary management.
Handling all incoming and out going corrensondances for General Manager.
Travel arrangements, hotel reservations, Medical Insurance for GM and all other company staff.
Multi-task functioning and quick decision maker in management’s absence.
Management of office administration and coordinating activities,
Assisting in handling Domestic and International Shipments.
Ability to interact and communicate with a wide range of multi-cultural peo

Current location:  Saudi Arabia - View on map

Nationality: Indian

Preferred Sector of Employment:  Admin and Clerical, Marketing, HR and Recruitment

Executive Assistant / Office Manager - (Jan 2003 to Present)

TASNEE, Riyadh, Saudi Arabia.

One of the first leading Private Sector Petrochemical Company in the Middle East, Corporate Office based at Riyadh, manufacturers of Polypropylene, Polyethylene, and BOPP Films.

Executive Assistant to Managing Director - (May 1999 to Dec 2002)

Lazurde Group, Riyadh, Saudi Arabia.

A leading Company in the Middle East, manufacturers of Diamond and Gold Jewellery.

Executive Assistant to General Manager - (May 1996 to Apr 1999)

Systems Communications House Ltd, Riyadh, Saudi Arabia.

Executive Assistant to General Manager - (Dec 1992 to Apr 1996)

Darjaw Aviation Services, Riyadh, Saudi Arabia.

Spoken languages: Arabic, english, Hindi, Urdu

Location I am interested in working: Anywhere

Academic Qualifications:

 B.S.c, Bachelor Degree with Specialization in Science, Mysore University, India.

 PGDS, Post Graduate Diploma in Sericulture with Specialization in Sericulture, Bangalore University, Bangalore, India.

 PGDATR, Post Graduate Diploma in Air Ticketing and Reservations from the Armen Tours and Travels, Bangalore, India.

Work Experience:

• Having more than 21 years of extensive experience with Top and Senior Management in the Kingdom of Saudi Arabia.

Executive Assistant / Office Manager – (Jan 2003 to Present)

TASNEE, Riyadh, Saudi Arabia.

Company Profile: One of the first leading Private Sector Petrochemical Company in the Middle East, Corporate Office based at Riyadh, manufacturers of raw material Polypropylene, Polyethylene, Butyl Acrylate, Pipes, Super Absorbent Polymers (SAP) and BOPP Films.

Responsibilities/Accountabilities:

• Reporting to General Manager, maintain diary management.

• Handling all incoming and out going corrensondances for General Manager.

• Travel arrangements, hotel reservations, Medical Insurance for GM and all other company staff.

• Multi-task functioning and quick decision maker in management’s absence.

• Management of office administration and coordinating activities,

• Assisting in handling Domestic and International Shipments.

• Ability to interact and communicate with a wide range of multi-cultural people at different levels.

• Efficient planner and organizer to show productivity and quality in the office.

• Ability to manage multiple tasks simultaneously.

• Demonstrate the highest levels of professionalism, integrity and diplomacy to follow up progress and resolution.

• Develop and maintain effective working relationships with clients and candidates, and ensure effective and efficient quality service.

• Full diary management, scheduling appointments, travel and visa arrangements, generating expenses reports etc.

• Providing administration support including preparing confidential material & documents.

• Screening candidates as per Job Description/Profiles and arranging interviews, and preparing Job offers and employment contracts for new employees.

• Strong Written and Communication skills, Advanced English language skills.

• Preparing customers & representatives Contracts for KSA, GCC, Middle East, India sub-continent, South East Asia, Africa & China customers.

• Maintain the current information system and procedures that allow swift and easy access to key documents and files, meeting and greeting visitors at all levels of seniority.

• Ability to make day to day decisions and meeting deadlines, ability at times to work under pressure, High attention to detail and accuracy.

• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

• A team player effectively creating a friendly environment amongst Marketing. team and other departments, high level of computer skills advanced MS Office.

• Support with general administration – distributing mails setting up of PO’s.

• Screen incoming calls, fielding calls if appropriate, and assisting where possible.

• Deputizing for senior management, making decisions and delegating work to others in their absence.

Executive Assistant to Managing Director – (May 1999 to Dec 2002)

Lazurde Group, Riyadh, Saudi Arabia.

Executive Assistant to General Manager – (May 1996 to Apr 1999)

Systems Communications House Ltd, Riyadh, Saudi Arabia.

Executive Assistant to General Manager – (Dec 1992 to Apr 1996)

Darjaw Aviation Services, Riyadh, Saudi Arabia.

Languages Known / Computer Skills / Training:

• English, Arabic, Urdu, Hindi, Kannada.

• MS Word, Excel, PowerPoint, Visio, 3D Home, Quick books, Lotus 123, SAP ESS

• Attended English Business & Report Writing Skills conducted by Intech at Dubai (March 2007).