CV, PA and Administrative Assistant Targeting UAE

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Serial No: 40517

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Short Bio:

I have a total of 14 years of work experience in the Administration field as:
(Personal Assistant / Administrative Assistant / Team Assistant / Receptionist / Secretary)

Current location:  Dubai, United Arab Emirates - View on map

Nationality: Jordanian

Preferred Sector of Employment:  Admin and Clerical, Oil, Gas and Energy, IT and Technology

Spoken languages: Arabic, english

Location I am interested in working: Anywhere

PROFESSIONAL EXPERIENCE

Company : SHELL / Dubai

Professional Experience

Tenure : Jan/2014 – Feb/2015(Contractor)

Position : Personal Assistant / Admin Assistant

Reporting to : Project Managing Director

Job Duties:

• Assisting the MD & his Leadership Team

• Managing Calendars & busy schedules

• Handling flight & hotel bookings

• Handling daily email correspondence

• Coordinating with the correspondence desk for letters drafting

• Managing (Meetings, Catering, Transportation ,Expenses)

• Supervising / arranging LT events

• Preparing reports as requested

• Managing documents distribution and filing

• Handling MS Office documents, sheets & presentations

• Coordinating and assisting in any other required Admin tasks

Company : Family Business (2011-2013)

Position : Administrative Assistant / Secretary

I handled the below positions (seasonal contracts) while assisting with the family business

Company : AMG Arab Media Group / DMC / Dubai (2013)

Position : Administrative Assistant / Secretary

Reporting to : Office Manager

Company : SAP MENA / DIC / Dubai (2012)

Position : Administrative Assistant /Receptionist

Reporting to : Administration Manager

Company : ORACLE Systems Limited / DIC / Dubai (2011)

Position : Administrative Assistant + Branch Facilities Coordinator

Reporting to : Facilities Manager

Job Duties (AMG Arab Media Group – SAP MENA – ORACLE Systems Limited):

Secretarial Tasks

• Manage, follow up the daily email correspondence and direct them to the right person.

• Arrange for meetings, conference calls, and caterings.

• Handling flight & hotel bookings

• Prepare reports as requested on Power point, Excel and Word.

• Manage documents distribution and filing.

• Perform other administrative support duties as required.

Facilities

• Manage the branch facilities, and supplies.

• Manage the staff access cards’ database system (data entry, manipulation and printing).

• Maintain interoffice listing of emergency contacts and procedures.

• Report all telecommunication and data system problems to the IT help desk immediately.

• Troubleshoot data telecommunication problems before notifying corporate helpdesk.

Reception & Switchboard

• Ensure the switchboard is opened at the designated time and secured after closing time.

• Answer and direct all calls in an efficient, accurate, professional and pleasant manner.

• Greet and assist all visitors, maintain company visitor sign in book.

• Maintain and distribute visitor security badges in accordance with security policies.

• Ensure reception area is neat and professional in appearance.

• Maintain conference room schedules for the facility via the Calendar.

• Coordinate visitor transportation requirements, such as calling for a cab, limo, etc.

• Assist with vendor inquiries.

• Supervise the courier services.

Company : Dawha American High School /Sharjah (2000 – 2010)

Position : Executive Assistant

Reporting to : IT Manager

Job Duties:

Executive Assistant

• Involvement in preparing the School Register Book for the Ministry.

• Involvement in the Registration Office tasks.

• Involvement in preparing the student reports.

• Responsible for the data entry and manipulation on the school database system.

• Manage the reception in the summer holiday months.

• Perform other administrative and secretarial duties as required.

IT Manager Assistant

• Supervise the Computer labs maintenance.

• Manage the school IT supply, hardware and software.

• Involvement in preparing and designing the School Year Book.

• Responsible for providing & designing software for the various school activities:

(Presentation shows, Scorebook Excel sheets)

Academic Tasks

• Academic Supervisor of the IT teachers.

• Practical and theoretical teaching sessions for secondary classes.

• Arrange the scientific trips to the IT exhibitions and centers.

Company : Emirates Institute for Computer & Culture / Ajman (1998 – 2000)

Position : Computer Trainer

Reporting to : General Manager

Job Duties:

• Practical teaching sessions / Training courses

• Involvement in the secretarial activities

Additional Information

Nationality : Jordanian

Marital Status : Single

Date of Birth : 14th May 1977

Residence : Family sponsorship (willing to transfer to an employment visa)

Other : UAE driving license + Car

Education

2007 Bachelor/ B.Sc in ( IT ) Information Technology

(Golden State University)

1998 Higher Diploma in Computer Science

Gloucestershire College of Arts & Technology

(Partner College of the University of the West of England)

Professional Qualifications

2015 International Business Skills – Baghdad Institute/UAE

2005 ICDL – CompuBase Institute/UAE

2002 Web Design (HTML – Front page – Flash) – CompuBase Institute/UAE

Languages:

English: Fluent

Arabic: Mother Tongue