Tel: +44 (0) 2079890750

Global Recruitment Experts

Access to millions of CV's and
thousands of international jobs

CV, International Executive Assistant PA Looking Worldwide

I am currently available for work
Serial No: 6698
(14/06/1978, female)
List top 5 skills: marketing strategy, performance management, powerpoint, quality management, sales
Short Bio:

Currently the Technical Coordinator and the Executive Assistant of my current employer.
Just recently, I have completed a training for ISO 9001; 14001 & OHSAS 18001 and was assigned as the Quality Management Representative
I am a Detail oriented person with an analytical bent of mind and a positive attitude.
I possess excellent interpersonal, communication and organizational skills with proven abilities in customer relationship management and planning.
Am a highly motivated person who can work to meet schedules.
I can establish and maintain rapport with individuals from diverse cultural backgrounds.
Moreover, I can communicate with superiors, subordinates and peers alike.
Am realistic, cost conscious individual capable of handling major responsibilities.
I can adapt easily to new living and working environments. Innovative, assertive and goal oriented. A team player but can play as a result-oriented leader.

Current location: 

Fujairah, United Arab Emirates - View on map

Spoken languages: 

english, Filipino

Locations I am interested in working:

Australia, canada, Singapore, United Arab Emirates, United Kingdom



l  Graduate with more than 14 years of experience in the areas of Marketing, Administration, Secretarial, Operations and Customer Service in various international organizations.

l  Currently with Fujairah National Construction & Transport Co. as a Technical Coordinator / Executive Assistant

l  Detail oriented with an analytical bent of mind and a positive attitude.

l  Possess excellent interpersonal, communication and organizational skills with proven abilities in customer relationship management and planning.

l  A highly motivated person who can work to meet schedules.

l  Able to establish and maintain rapport with individuals from diverse cultural backgrounds.

l  Can communicate with superiors, subordinates and peers alike.

l  A realistic, cost conscious individual capable of handling major responsibilities.

l  Adapts easily to new living and working environments.

l  Innovative, assertive and goal oriented.  A team player but can play as a result-oriented leader.

Skills and Experience

Administration

Customer Service

Secretarial

Customer Satisfaction Enhancement

Marketing Strategies

Excellent in Communication & listening

Negotiation skills

Excellent Telephone Manners

Initiative

     
     
 

 

   

Professional Experience

FUJAIRAH NATIONAL CONSTRUCTION & TRANSPORT COMPANY

Fujairah, UAE

April 2008 to Present

Executive Assistant to the CEO / Technical Coordinator

Office Management

  • Reports directly to the Chief Executive Officer.
  • Handles all important personal matters of the CEO.
  • Handles all files with utmost confidentiality.
  • Handles business meetings and other concerns of the CEO
  • Coordinates with the different company in the group.
  • Coordinates with the different company in the group.
  • Prepares PowerPoint presentations for the accomplishment report and for Company Presentation.
  • Liaise with Clients, Consultants, Sub-contractors, etc.
  • Acts as the Quality Management Representative (QMR) for ISO 9001:2008; 14001:2004 & OHSAS 18001:2007 of the Company and ensures and monitors that ISO standards are being implemented by all the Departments.
  • Uses SAP for CEO’s release.
  • Responsible for the upkeep and maintenance of the Director’s office and ensure that all office equipment & facilities are in working condition.
  • Responsible for maintaining and ordering stationery and grocery supplies for the department

Marketing

l  Handles the marketing side of the group.

l  Researches related links for the company’s marketing.

l  Updates the Company’s website i.e. articles, news, events, photos and main menu.

l  Provides Company’s articles to be featured in different UAE Magazines.

l  Updates all company profile and brochures of the different company in the Group.

l  Prepares PowerPoint presentations for the accomplishment report and for Company Presentation.

Administrative & Coordination Support:

  • Ensure that all filing, maintenance of records, file management and day to day activities are undertaken to the required standards.
  • Assist with the preparation, coordination and updating of the business reports.
  • Provide support and assistance to other departments and senior managers whenever required.
  • Prepares correspondences, inter-office memorandum, etc.
  • Support to technical department.
  • Receiving visitors & attending phone calls
  • Receiving and sending faxes / couriers / letters / documents

Travel Arrangements

  • Plan, organize and arrange the CEO’s travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel and ensure that it is in compliance  with the Group’s Travel Policy
  • Assist in CEO’s Visa Application, Ticket Booking and Hotel Booking.

Filing and Document Circulation

  • Responsible for supervising the maintenance of office systems, including data management, filing and document tracking and circulation.
  • Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Group Director
  • Handles all files with utmost confidentiality.

Ad-hoc administrative tasks

  • Provide support and assistance to the Executive Office  in any administrative and coordination tasks as and when required

HR

  • Prepares advertisement for certain job posts.
  • Receive and assess Curriculum Vitae of Applicants
  • Conduct initial interview for administration related applications
  • Provide request of Offer Letter for qualified applicants
  • Provide request of Appointment Form, Action Form, etc. of Staff

 


RL GROUP OF COMPANIES

Makati,Philippines

   July 2004 to April 2008

Executive Assistant to the Chairman

l  Reports directly to the chairman of the group.

l  Handles personal and business meetings/concerns of the chairman.

l  Prepares bookings/flights for different business meetings of the chairman.

l  Prepares inter-office memorandum for the group.

l  Updates all company profile and brochures of the different company in the Group.

l  Assists in developing company’s web site.

l  Prepares advertisement for the different company in the Group.

l  Coordinates with the different company in the group.

l  Prepares PowerPoint presentations for the accomplishment report.

l  Researches related links for the company’s marketing.

l  Assists in the Marketing of Group’s training center (Call Center & Medical Transcription) – Field Work

l  Prepares marketing tools and materials for the presentation to Clients i.e., brochures, flyers, proposal letters, etc.

l  Involved in different marketing events of the company.

l  Monitors the operations and production group.

l  Conducts orientation to different schools in thePhilippines

l  Conducts preliminary Interview to students for deployment inSingapore

l  Processes documentation to be submitted to CHED for the processing of students to be deployed inSingaporefor their practicum.

l  Liaise with Clients.
Administrative Assistant

l  Generates new Job Order Requisition for Clients

l  Provides visa application details for Clients.

l  Ensures that proper remuneration for candidates are met.

l  Processes and evaluates applicants needed for deployment.

l  Processes documentation needed in applying for international recruitment.

l  Deploys recruits to Employers upon arrival inDubai.

l  Coordinates with the Philippine General Consulate (Labour Centre) when problem arises between recruits and Employers.

l  Transfer money transaction of recruits fromDubaitoPhilippines.

l  Liaise with Clients.

U-BIX CORPORATION

Makati,Philippines

Oct 2000 to Sep 2003

Administrative Assistant

l  Attends to customers and other department inquiries.

l  Coordinates Credit & Collection problems to all concerned departments

l  Processes commission claims of all Collection Officers, Account Executives and Customer Service Officers.

l  Verifies banks and trade references of new accounts applying for credit lines.

l  Monitors returned checks and ensure that same are issued by letters and replacements are made.

l  Attends to customers’ requests as well as problem and complaints.

l  Monitors daily / monthly collection.

l  Analyzes collection for month / year ended.

l  Prepares PowerPoint presentation for the monthly, quarterly and annual collection report.

l  Supervises all the administrative work of clerks.

l  Facilitates billing summary of all Clients especially government accounts.

l  Processes reports and prepares presentation for monthly an quarterly report.

l  Oversees maintenance and office supplies for the department.

l  Liaise with Clients.


PHILIPPINE LONG DISTANCE & TELEPHONE COMPANY

Bicutan, ParañaquePhilippines

    Aug 1999 to Jun 2000

Administrative Assistant (Contractual / Project Base)

l  C. S. O. D. (Computerized Service Order Dispatching)

Updates records existing subscribers with regards to special Job orders as requested initiated by PLDT.

Creates records for new subscribers.

l  Billing of Contractors.

Validates and checks records of installation orders completed or returned by the contractors of PLDT.

Prepares request for payment of contractors.

Monitors incoming and outgoing installation orders accomplished by the contractors.

Prepares manual for computerized installation orders.

Monitors completed and returned service order dispatched.

l  Deals and assists PLDT contractors’ complaints and requests.


HEWLETT PACKARDPHILIPPINES

Makati City,Philippines

    June 1999 to Oct 2000

Documentation Analyst – (Project Base)

l  Responsible for the documentation of a certain system.

l  Analyzes and studies how the system runs and implied.

l  Liaise with customers’ suggestions, complaints and requests.

l  Calibrate Internet Advisor instrument.

Seminars & Trainings Undergone

  • ISO 9001 : 2008
  • ISO 14001 : 2004
  • OHSAS 18001:2007
  • Primavera Course

FNCT

Fujairah, UAE

  • The 27 Killer Sales Tactics

Holiday Inn Galleria

OrtigasCenter,PasigCity

  • Business in IT – Business World

MakatiStock Exchange,

MakatiCity

  • Foreign Exchange

Belkin Management

MakatiCity

  • Introduction to Visual FoxPro

Philippine Women’s University

Taft Ave.,Manila

  • Computer Aided in Teaching Physics

Mapua Institute of Technology

Intramuros,Manila

  • Seven Good Habit

Philippine Women’s University

Taft Ave.,Manila

  • Acculturation Program inVietnam

Philippine Women’s University

Taft Ave.,Manila

Scholastic and IT know how

  • Bachelor of Science in Information and Computer Science
  • Proficient in MS Office
    • KBasic knowledge in PC troubleshooting.
    • Basic knowledge in Programming languages such as Icon Authoring, Turbo C, Foxbase and Visual FoxPro.
      • Internet.