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CV, Experienced Professional Executive Assistant in the Defense Sector

I am currently available for work
Serial No: 6671
(26/06/1980, female)
List top 5 skills: administration, logisitics, organization, records managment, travel
Short Bio:

Ten plus (10+) years of executive decision making support experience in fast paced, high profile situations. Mature ability to develop team work on short term and long term tasks. Intelligent, self directed and quick learner with excellent perception and retention. Effective communicator, both written and oral. Skilled at taking on roles outside my normal duties and delivering outstanding results. Developed administrative processes and procedures to facilitate more efficient and effective methods, procedures, and working operations. Applied analytical and evaluative techniques to identify, isolate, and resolve issues or problems within an organization. Experienced with planning travel itineraries, performing reconciliation of expenditures as well as performing audits of past travel. Skilled in the support of effective communications across organizations by answering telephones, taking messages, greeting visitors, preparing correspondence, maintaining records, publications and forms, as well as processing incoming and outgoing mail.

Current location: 

Afghanistan - View on map

Spoken languages: 

elementary German, elementary Spanish, english

Locations I am interested in working:

Australia, Belgium, Germany, Netherlands, Norway, Sweden, switzerland, United Kingdom



PROFESSIONAL EXPERIENCE

 ADMINISTRATIVE SUPPORT SPECIALIST/Senior Logistics Specialiast/SSO

02/2012 to Present (80+ hrs/wk)

International Security Assistance Force/Afghanistan Threat Finance Cell – Kabul, Afghanistan

  • Apply analytical and evaluative techniques to identify, isolate, and resolve issues or problems; to identify alternative solutions; and to develop administrative processes and procedures to facilitate more efficient and effective methods, procedures, and work operations.
  • Serve as the property manager for the management and administration of property though the maintenance of records, by conducting periodic inventories, maintaining depreciation accounts and repair cost analyses, disposing of excess property, participating in Reports of Survey, and obtaining releases from accountability for lost or stolen property.
  • Develop and revise SOPs and guidance for Forms, Reports, and Property management to improve and/or streamline operations.
  • Effectively manage continuity between ATFC branches through-out the Area of Operations in keeping with HQ ATFC operations.
  • Support availability of offices supplies and equipment through requisition of supply stock replacement and delivery of received and reconciled requisitions; coordinate maintenance and installation of office equipment.
  • Support effective communications across the organization by answering telephones, take messages, greet visitors, control access through visitor identification, sign-in/out and providing access badges, preparing correspondence, maintaining records, publications and forms, and office files and records, process incoming and outgoing mail, distribute official mail.
  • Schedule and manage video conferences and senior level meetings, conferences and working groups.
  • Manage calendars and events, providing advice and recommendations on the coordination, integration and synchronization of events and activities personally affecting and involving the team.
  • Daily interaction with both NATO and ISAF Commanders in accordance with managing calendars for ATFC Director and Deputy Directors and in keeping with NATO guidance and communication SOPs.
  • Provide guidance and advice to managers, supervisors, and staff action officer on daily requirements, and ensure compliance.
  • Acting Systems Manager from July 2012 to February 2013.
  • Assist Systems Manager with administration, analysis and implementation, and miscellaneous program administration duties related to the planning, developing, organizing, implementing, and managing of administrative actions, programs, and support services.
  • Receive and track staff action documents using an automated suspense system/status log.
  • Coordinate and manage emergency planning and recall standard operating procedures for the entire Afghanistan Threat Finance Cell.
  • Personnel manager for manpower working with both USFOR-A and CENTCOM to maintain and fill the Joint Manning Document for ATFC, using eJMAPS and DTAS to update and record turnover for the organization.
  • Special Security Officer with access to Joint Personnel Adjudication System, Scattered Castles and USCENTCOM Clearance Record Lookup
  • Conducted two Tactical Sensitive Compartmentalized Information Facility certifications.
  • Mail Orderly
  • Foreign Disclosure Representative

Confidential Executive Assistant (For Facility Technology Services, Inc)

11/2010 to 02/2012 (40+ hrs/wk)

  • Established, managed and facilitated goals for three person administrative team supporting the Deputy Under Secretary of Defense Strategy, Plans, and Forces team.
  • Demonstrated ability to deal with foreign and domestic government agencies communications with technical distribution, monitoring and repository activities.
  • Developed organizational structure for sustainment of over 3K  highly sensitive records—resulted in over 2K man hours saved a year in efficiencies
  • Supported effective communications across the organization by answering telephones, receiving, processing and sending faxes and scans, taking messages, greeting visitors, controlling access through visitor identification, sign-in/out and providing assistance for escorting access badges, preparing correspondence, maintaining records, publications and forms, and office files and records, processing incoming and outgoing mail, distributing official mail.
  • Scheduled and manage video conferences and senior level meetings, conferences and working groups.
  • Supported administrative requirements for operational effectiveness by preparing travel orders and itineraries; managed time and attendance requirements.
  • Assisted in supporting the availability of offices supplies and equipment through requisition of supply stock replacement and delivery of received and reconciled requisitions; coordination of maintenance and installation of office equipment.
  • Management of other than directed costs (ODC) resulted in 25% savings in overhead through analyzing and auditing past travel.
  • Managed travel for four people through the Defense Travel System (DTS) ensuring that reimbursement vouchers were submitted well within the time required following return from travel.
  • Trained three administrative assistants how to properly use DTS and complete reimbursement vouchers.
  • Reviewed travel authorizations to ensure they were within regulations and reviewed Government Travel Credit Card transaction activity to ensure that synchronization with reimbursement vouchers.
  • Reviewed the Joint Federal Travel Regulations (JFTR) and the Joint Travel Regulations (JTR) on a consistent basis to ensure that leadership stayed within regulations when scheduled and on TDY/Travel.

Contracted Executive Assistant (for Palmer Group)

8/2009 to 5/2010 (40 hrs/wk)

  • Provided management support for 17 executives in human resources and personnel management.
  • Provided administrative support for the Senior Vice President for Human Resources and back up admin support for the CEO.
  • Developed decision presentations for time, cost, and performance activities for United States base of an international company.

Confidential Executive Assistant/Action officer (For Cubic Applications, Inc)

12/2007 to 6/2009 (40+ hrs/wk)

  • Supported the Deputy Under Secretary of the Navy’s (DUSN) budget for travel, administrative support, and personnel management.
  • Effective management saved 21% in ODC’s through analyzing and auditing past travel.
  • Supported administrative requirements for operational effectiveness by preparing travel orders and itineraries for seven people through the Defense Travel System ensuring regulations set out by the JTFR and JTR were met.
  • Assisted in supporting the availability of offices supplies and equipment through requisition of supply stock replacement and delivery of received and reconciled requisitions; coordination of maintenance and installation of office equipment.
  • Supported effective communications across the organization by answering telephones, receiving, processing and sending faxes and scans, taking messages, greeting visitors, controlling access through visitor identification, sign-in/out and providing assistance for escorting access badges, preparing correspondence, maintaining records, publications and forms, and office files and records, processing incoming and outgoing mail, distributing official mail.
  • Identified Policy both Foreign and National, implications for the Department of the Navy in regards to Technological Transfer requests.
  • Assessed business processes and their implications on the business aspect of the Department of the Navy in regards to Technological Transfers.
  • Transition Coordinator for the DUSN organization providing Point of Contact (POC) availability for any transition activities or data calls.  Also helped to guide the preparation of issue papers and transition binders for DUSN organization.

Meeting Room Coordinator/Administrative Assistant (for Applied information sciences, inc) 7/2006 to 11/2007 (40+ hrs/wk)

  • Established the Meeting Room Manager program in support of 2K+ Office of the Secretary of Defense Policy employees.
  • Established Standard Operating Procedures for the newly established office.
  • Prepared reports and presentations on cost saving and efficiencies of the program for management.

Talent Development Team Member (for SRA International, Inc)

7/2004 to 7/2006 (40 HRS/WK)

EDUCATION

WALDEN UNIVERSITY – Minneapolis, Minnesota

  • Master’s in Business Administration/Global Business, 2008

Baptist Bible College & Seminary Clarks Summit, Pennsylvania

  • Bachelor of Science Communications, 2003