CV, Experienced British PA or EA looking for work in UAE

I am currently available for work
Serial No: 15228

Skills keywords: arranging meetings, diary management, email management, minute taking
Short Bio:

Personal Assistant/Senior Personal Secretary - I am wanting to relocate to the UAE and I am looking for a PA/EA role. I have 7 years experience as a Personal Assistant/Senior Personal Secretary and over 12 years administration experience. I have provided effective support to a variety of Directors and their teams. I work well under pressure, present a confident and mature disposition and conduct myself in a professional manner at all times. I am a born organiser & a good eye for detail.

Current location: England, United Kingdom - View on map
Nationality: British
Preferred Sector of Employment:  Admin and Clerical
Spoken languages: english
Location I am interested in working: United Arab Emirates

Career History & Experience

25/08/10 – Present – PA to the IT Director and Assistant to the One IT Senior Management Team at the University of Leeds

My responsibilities / achievements include:

Main duties:

• Balancing constantly changing priorities as required by multiple managers including personal workload and activities set by the Director, Exec members, meeting Chairs and Service Leaders

Meeting Support

• Collating and ensuring paperwork is available for meetings and briefing the meeting Chair in advance as required

• Servicing meetings, producing and distributing agendas, booking venues & catering

• Minute-taking at a senior level

Diary Management

• Extensive electronic diary management on behalf of the Director/ Exec Member

• Using initiative to reschedule meetings as required

• Specific, ad-hoc diary and event coordination on behalf of the Director/ Exec Member

• Dealing with incoming e-mails on behalf of the Director

• Dealing with incoming correspondence on behalf of the Director

• Acting as a gatekeeper for all calls for the Director using initiative to deal with queries as appropriate

Action follow up

• Establishing and taking responsibility for a system or process to ensure that actions set by the Director/ Exec Member are met and any variances escalated through appropriate channels

• Using initiative to take appropriate action and liaise with the IT Management Team and others in the absence of the Director/ Exec Member


• Event Organising

• Drafting a core team brief from the outcomes of the Executive Management meeting

• Establishing and maintaining effective filing systems

• Updating of critical incident management plan

• Making travel arrangements and booking accommodation

• Producing letters, memos and reports

• Maintenance of databases as required

• Preparing slides and presentations using PowerPoint

• Involvement in ad-hoc projects and events when necessary

30/06/10 – 13/08/10 – Property Secretary, Lidl Property Office, Leeds – Temporary Summer Holiday Cover – Agency Role

My responsibilities / achievements included:

• I successfully managed the inbox of the Director, organising and actioning all e-mails

• Copy/audio typing and word processing

• Amended and circulated minutes from meetings

• Created Excel spreadsheets and carried out mail merges

• Raised purchase orders

• Filtered all calls to the appropriate Leeds Property Office staff

• Amended and circulated weekly reports from the Construction Manager and amended and circulated staff movement sheets on a weekly basis

06/09 – 05/10 – Senior Personal Secretary, Food Standards Agency (FSA)/Meat Hygiene Service (MHS) (Government Departments Merged), York

Reason for leaving – Accepted Voluntary Redundancy

08/07 – 06/09 – Senior Personal Secretary, Food Standards Agency (FSA), London

Reason for leaving – Secondment to Food Standards Agency/Meat Hygiene Service in York

03/07 – 08/07 – Administrative Officer, Food Standards Agency (FSA), London

Reason for leaving – Promotion in the same department

11/06 – 03/07 – Administrative Officer, The Planning Inspectorate, Cardiff

Reason for leaving – Re-located to London for a role with more career progression opportunities

01/04 – 11/06 – Administrative Assistant, The Planning Inspectorate, Cardiff

Reason for leaving – Promotion in the same department

02/03 – 12/03 – Data Entry Clerk, Halifax Card Services, Cardiff Reason for leaving – Temporary agency contract

10/01 – 12/02 – Administrative Assistant , AMP Financial Services , Cardiff

Reason for leaving – Made redundant due to Company relocating to Peterborough


Llanishen High School 1993 – 2000 – A level Sociology & 6 GCSE’s A-C including Maths & English

IT Skills

Microsoft Outlook – Advanced, Microsoft Excel – Intermediate, Microsoft Word – Advanced, Microsoft Powerpoint – Advanced, Audio-typing – Advanced, Lotus notes – Intermediate & Visio – Intermediate