Executive PA or Office Administrator

Available

Serial No: 6574

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Skills keywords: communication skills, microsoft outlook, organising events/functions, shorthand, typing

Short Bio:

I am a highly experienced PA with more than 25 years experience. Good command of English language. Excellent communication and organisational skills. Outstanding IT skills. International and local travel arrangements/diary management/minutes in shorthand

Current location:  Eastern Cape, South Africa - View on map

Preferred Sector of Employment:  accounting and finance

Spoken languages: Afrikaans, english, know a little Hindi

Location I am interested in working: Anywhere

WORK EXPERIENCE:

February 2006 – to-date             Parmalat SA (Pty) Ltd (Port Elizabeth)

Job Description:                        PA to Plant Manager/Office Administrator

Duties:

v  Collate information and prepare presentations as well as reports for Management

v  Responsible for the Port Elizabeth Plant’s Management team secretarial functions

v  Collate and help to co-ordinate the People@Work Committee

v  Responsible for drawing up the budget for National Aids Day/Week, as well as arranging functions for National Aids Day.

v  Secretary for People@Work Meeting

v  Responsible for making suggestions for social activities for the Plant (as part of  People@Work initiative)

v  Collate information for the monthly newsletter  (this includes sending out e-mails to the various departments/managers requesting information that would be of interest to staff)

v  Minute-Taking at ad-hoc meetings

v  Organize articles for the ParmalatPulse(publication) quarterly (this is a publication prepared by Parmalat Head Office inCape Town).  This also includes obtaining important information from the various departments at the PE Plant.

v  Lead small admin team of four staff (this includes two Receptionists, Tea Lady and Mail Lady).  Includes approval of their leave, dealing with disciplinary issues, monitoring their work performance, etc,.

v  Manage Plant Manager’s electronic diary

v  Travel and accommodation arrangements (local and international travel)

v  Catering arrangements for meetings

v  Assisting the Plant Manager with personal issues, for e.g. purchasing of gifts for Mothers Days and birthdays for his wife and arranging flights for his family, etc,.

v  Arrange the purchasing of flowers as and when required

v  Updating the MBP Portal (Project Methodology) on the Intranet as and when required

v  Milk bookings and transfers using BPCS computer system

v  Data capturing on Milk Procurement System

v  Balance milk figures on a daily basis

v  Compile excel sheet for Creighton Dairies

v  Processing Laboratory Reports on a daily/weekly/monthly basis

November 2004 – February 2006:  South African National Blood Service

Job Description:                               Branch Secretary

Duties:

v  Opening and distribution of mail

v  General Typing and Filing for Branch Manager

v  Minute-Taking at all Meetings (in shorthand)

v  Preparing Notices and Agenda’s for Meetings

v  Flight, Accommodation and Transport Bookings

v  Issuing pay-slips

v  Distributing internal company circulars

v  Assisting HR Representative with Exit Interviews

v  Updating leave and sick leave of PE staff

v  Assisting staff with loan forms (computer loans, school loans, etc.)

v  Arrange catering for all meetings and company events

v  Continually up-date Accommodation schedule for Bookkeeper

v  Annually ensure that all advertisements are sent out timeously for AGM

August 1991 – August 2004:           National Bargaining Council of the Leather Industry of South Africa

Job Description:                               Stenographer/Secretary to General Secretary

Duties:

v  Typing Correspondence; Reports and Filing

v  Minute-Taking at all Meetings (in shorthand), which included a lot of travel

v  Dictaphone Typing

v  Arranging conferences/meetings

v  Arrange catering for all meetings and conferences

v  Preparing Notices and Agenda’s for Meetings

v  Collection of statistical information

v  Relief switchboard duties

v  Flight, Accommodation and Transport Bookings

v  Liaising with trade union parties and employer parties

April 1989 – September 1990:      N.C.S. Resins (Pty) Limited

Job Description:                               Personal Assistant to Technical Director

Duties:

 v  Typing of all correspondence

v  Filing

v  Faxing

v  Minute-Taking

v  Dictaphone Typing

v  Travel and Accommodation Bookings

January 1984 – January 1989:     Pyott (Pty) Limited

Job Description:                               Secretary to Factory Manager

Duties:

v  General Typing of correspondence and filing

v  Dictaphone Typing

v  Minute-Taking at Meetings

v  Faxing

COMPUTER SKILLS:

Olivetti Word Processing

Lotus

Windows 95

Windows 98

Corel Word Perfect 6.1

Word Perfect 8

Corel Quattro Pro 8

MS Word Level 1

MS Word Level 2

Excel Foundation

Internet

E-Mail

MS Outlook

Power Point

Three Day Executive Secretary Course

EUDCATION:

1978 – 1982:                         AlexanderRoadHigh School (Grade 12)

Subjects:                           English

Afrikaans

Biology

Geography

Typing

Shorthand

1983:                                   Port Elizabeth Technikon

National Private Secretarial Course

Subjects:                          English

Afrikaans

Office Administration

Typing (80/100 words per minute)

Shorthand (120 words per minute)