Contracts Administration Manager

Descon Integrated Projects Limited (Formerly Known as JGC-Descon) Lahore, Pakistan.

Project: PO Flare Recovery Project & PE Colour Grade Compounding Project, Borouge, Abu Dhabi, UAE.

Designation: Deputy Manager-Commercial Contracts & Risk Management (September 2012 to Date).


Responsibilities.

Assisted EPC proposal department in solicitation preparation, bid evaluations, cost estimation of various materials and services, conducting negotiation for anticipatory discounts. As an extended responsibility, apply risk management including risk identification from bid documents, qualitative risk analysis, risk response planning, schedule risk analysis, commercial risk analysis for all proposal and projects at head office level.

Descon Engineering Limited, Abu Dhabi, UAE.

Project: Integrated Gas Development Process Plant Habshan-5,GASCO, Abu Dhabi, UAE.

Designation: Incharge Procurement & Subcontracting (July 2010 to August 2012)

Played a vital role in successful project execution by ensuring the timely delivery of materials and subcontracting of services. Project has completed well in time and recorded a saving of 83M AED.


Responsibilities.

• Evaluation and prequalification of vendors/subcontractors in light of company’s policy and SOPs.
• Floating RFPs, getting compliance of vendor and coordination with relevant stake holders.
• Commercial evaluation and recommendations for source selection.
• Negotiating contracts and formulating company’s policies with suppliers and making sure that prior to issuance of PO/WO it is as per approved quote and all the technical, financial, HSE, schedule, deliverables and other performance  requirements have been incorporated in order to avoid the future claims.
• Conducting kick off meeting with subcontractors.
• Subcontract administration, including review and response of incoming and outgoing correspondence, submittals, monthly invoices, progress review meetings, required documents, reports, invoice verification etc.
• Deductive change and of back-charges management to Subcontractors.
• Negotiation and resolution of Subcontractor and Vendor claims in case of variation.
• Submission of claims to the client with pertinent information and records.
• Providing procurement and services estimates for balance cost to complete.
• Development of procurement control sheet and it’s monitoring to ensure timely availability of materials.
• Leading the acquisition review meetings held at client’s premises and participating in daily progress review meeting.

• Contract interpretation, analyzing specifications and drawings of the contract and its comparison to the tender documents for determination of potential change orders.
• Resource estimation to perform the contract.
• Contract and subcontracts management.
• Conducting post award meeting at the site with the subcontractor, to specify their scope, material to be used, workman ship requirement, designated area for material storage as per the specifications provided by the client/approved submittals.
• Keeping track of progress and ensuring that the project is on time and on budget.
• Contractual and all other relevant communication with client and keeping records.
• Forecast of expenses and providing estimates for balance cost to complete.
• Estimation for balance cost to complete.
• Submission of RFPs against change order, providing the contractor estimate and getting it verified by the client representatives at site.
• Close out of project i.e. Carrying out pre-final/final inspection, rectification of punch list items and submission of close out documents.

• Responsible for site supervision of civil works as per specifications and HSE standards.
• Implementing the client’s quality control which involved various activities i.e. Inspection, RFI, Testing etc.
• Risk analysis in the execution of activities and to adopt the preventive measures to avoid any unforeseen incident.
• Conducting post award meeting with subcontractors for complete understanding of contract requirement in terms of scope, materials, schedule, quality control, HSE etc.
• Sub-contract administration, estimation and verification of subcontractor’s bill, conducting post award meeting with subcontractors for complete understanding of contract requirement in terms of scope, materials, schedule, quality control, HSE etc.
• Coordination with various stakeholders including client and consultants.
  

• Responsible for implementation of scope of work as mentioned in contract in its entirety.
• Implementation of quality control, health and safety matters on site.
• Contract administration including daily progress meeting, physical inspections, verification of IPC, rate analysis for nonscheduled items, verification of claims and measurements, coordination etc.
• Cost estimation for non-BOQ/non-scheduled items.
• Progress reporting to client along with any variation in contractor’s performance, mentioning the cause and possible remedy.
• Liaising with the local government authorities to ensure compliance with local construction regulations and by-laws.
• Supervision of CAD department and to develop the IFC drawings.
• Market research activities by meeting different subcontractors, vendors, and suppliers to get the quotes and signing memorandum of understanding for supply for upcoming projects.
  

• Site supervision.
• Setting out, leveling and surveying the site.
• Coordination with subcontractors.
• Estimation of different materials and ensuring the timely availability of material at site.
• Involved in quality control activities including testing of material and preparation of check lists.
• Verifying Sub-contractors running bills and keep the record of invoicing.
• Planning, scheduling and monitoring of different construction activities.

• National Contracts Management Association, USA
• Project Management Institute, USA.
• Pakistan Engineering Council