CV, Administration Manager Seeking Work in Europe

Available

Serial No: 37429

Job Seeker Location

×

Close

Skills keywords: admin, administration manager, administrative professional, administrator, senior administrative

Short Bio:

As an administrative professional with over 15 years’ experience, I know my diverse skills and qualifications will make me an asset to your organization.
I have gained high level experience in multitasking, organisational skills and the ability to work under pressure. I have the flexibility and ability to perform a number of different roles to suit any company requirement. I am a reliable, articulate, hard-working and have good communication and interpersonal skills.

Current location:  Abu Dhabi, UAE - View on map

Nationality: South African

Preferred Sector of Employment:  Admin and Clerical, General Management

Spoken languages: Afrikaans, english

Location I am interested in working: Anywhere

Personal Summary

With 15years+ working experience in variety of roles, I have gained high level experience in multitasking, organisational skills and the ability to work under pressure. I have the flexibility and ability to perform a number of different roles to suit any company requirement. I am a reliable, articulate, hard-working and have good communication and interpersonal skills with the ability to work unsupervised. I am capable of prioritising work; good computer abilities and adept at learning new packages quickly. I enjoy working in a varied and challenging atmosphere, while maintaining a good sense of humour!

Technical Competencies

• Excellent communication skills in written and spoken English

• Excellent knowledge in Microsoft office suite including Word, Excel and PowerPoint.

• Proven filing and document control capability

• Knowledge of project processes

• Experience in dealing with high profile clients in the Middle East Region

• Experience in managing a senior executive’s schedule, travel arrangements and handling his emails.

• Experience in managing administration teams

Employment History

 June 2012 – present:

WS Atkins and Partners Overseas (UAE – United Arab Emirates)

Administration Support Manager (Full-time)

To provide proactive day to day administrative assistance to the Director of Planning and Infrastructure and to efficiently manage the Admin Staff / Document Controllers team to ensure smooth operations delivery.

• Meet with all Infrastructure Admin Staff (7staff) on a regular basis to ensure smooth delivery of assignments

• Line Management – Infrastructure Admin (7)

• Admin Staff Leadership and Management – New Staff Recruitment

• Regular Monthly Meeting – Organising Staff Social and Sports Events.

• Involved in Marketing

• Overseeing the Monitoring of attendance and annual leave for the Infrastructure team and raise concerns to HR when necessary

• Assisting Infrastructure management in ensuring that staff complete their time sheets, PDR’s , My Site and CV’s in a timely manner

• Preparing agendas and taking meetings minutes

• Arrange for site visits and prepare inspections reports

• Obtain the required subscriptions and registrations for conferences and exhibitions and make the necessary logistics arrangements accordingly [ hotel, flight…etc]

• Keep records of personal and professional documents

• Responsible for new joiners’ arrangements ( access cards, computers and desk allocation)

• Prepare invoices for site staff as well as design and supervision projects

• Assist staff in obtaining visa for Business travel

• Maintain records of expense claims, leave forms, training forms and PDRs

• Assist in preparing proposals and bids

• Train and orient administrative staff and on having a process of knowledge Transfer between document controllers.

• Preparing reports on quarterly and monthly basis to be submitted to Abu Dhabi Municipality for the purpose of auditing,

• Direct/ handle queries/ communication in the absence of team members

• Make travel and accommodations arrangements when necessary.

• Encode all business cards on the system and filing them

• Managing the Director’s emails an daily schedules

November 2010 – 2012: 

WS Atkins and Partners Overseas (UAE – United Arab Emirates)

Senior Administrator Etihad Rail Project Stage 1 and 2 (Full-time)

• Manage all administrative duties

• Plan and co-ordinate local and overseas travel arrangements and accommodation

• Holiday & Sickness Monitoring; Expenses Sheets; Travel Forms

• Ensured invoices were paid

• Management of 5 drivers

• Office Management

• Manage submissions which entailed formatting of documents preparation

• Submitting final report to the client

• Liaison on a daily basis with my compatriots of Etihad Rail to ensure the best solution of timely submissions

• Team leader responsibility

• Line Management – part of Document Control Team (2)

• Liaison with and assistance to Facilities on desk space, office moves and general facilities issues

June 2010 – November 2010

WS Atkins and Partners Overseas (UAE – United Arab Emirates)

Personal Assistant to the Head of Architecture (Full-time)

• Manage all administrative duties

• Plan and co-ordinate local and overseas travel arrangements and accommodation

• Attendance register, Holiday & Sickness Monitoring; Expenses Sheets; Travel Forms

• Ensured invoices were paid

• Ad hoc duties as required

August 2009 – June 2010: 

Xeroid Services cc (Cape Town – South Africa)

Office Administrator (Full-time) This role

• Manage all administration duties

• Assisted in marketing and sales

• Record all log book entries of technicians reconciling invoices based on data

• Managing invoices, accounts and order of supplies

• Daily communication with suppliers

• PA support as required

March 2005 – August 2009:

Capespan Exports Pty (Ltd) (Cape Town – South Africa)

Executive Secretary (Full-time)

• Managed Office administration

• Maintained an appropriate and effective filing system

• Co-ordinate arrangements for meetings and visits

• Plan and co-ordinate local and overseas travel arrangements

• Compiling of reports and presenting it to the line manager for final approval to the finance department

• Reconcile accounts, invoices and claims

• Manage special programmes and fixed deals

• Assisting the Product Managers of the Grape Department in capturing data for the new season

• Event management, arranging conferences and workshops

• High levels of confidentiality

• Ability to multitask and respond to tight deadlines

• Communication skills on high level

• Maintenance of good relationships between different departments

1998 – 2004:

Various Roles

I started my working career directly after obtaining my High School Diploma at the age of 17 years old. I worked as a Work Controller, dispatching technicians to calls, general administration and assisted for a short time within the company as a Receptionist. There after I moved on and worked for CCS Software Computing where I gained experienced in front desk reception, booking exam times for students obtaining their AA+ certificate, daily communication to clients, managing orders of supplies and increased my knowledge of administration.

By the age of 20 years old I started my University studies at the Cape Peninsula University of Technology institution where I obtained my BTECH Degree in Office Management and Technology. In my third year of studies and part of my curriculum I did my co-operative training at the Cape Metropolitan Council where I gained further experience in dealing with contracts, managing confidential documentation and general administration.

Education and Training

Cape Peninsula University of Technology (Cape Town – South Africa)

Subjects Passed:

• Information Administration1, 2, 3, 4 (Major)

• Business Administration 1,2,3,4 (Major)

• Research Methodology

• Behavioural Aspects

• Communication 1, 2

• South African Business Law 1

• Personnel Management 1

• South African Legal Practice 1, 2

• South African Labour and Immaterial Law

• Experiential Learning

South African Matriculation Exemption (equivalent to English ‘A’ levels)
National Diploma and BTECH Degree: Office Management and Technology

Computing

Advanced: Microsoft Outlook, Word, Excel, PowerPoint, Corel, Microsoft Access, Desktop Publishing, Windows

Use of: Adobe pdf Writer, Lotus Notes and Aconex

Memberships

Middle East Women Business Network