Bilingual Executive Assistant

I am currently available for work
Serial No: 4039
(23/10/1964, female)
Skills keywords: travel
Current location: Brazil - View on map

January 2011-February 2013:  Cugnier Certificadora Ltda. (Quality and quantitative inspection service)

Rua Juvenal Garcia, nº 504 – Centro – Itajaí/SC

Bilingual Executive Secretary / Purchasing

Assistance to the CEO and the CFO in administrative, financial, commercial and clerical activities, handling agendas, travel matters and arrangements, travel reports, company reference files, phone calls, writing and translation of  documents both in Portuguese and in English; Customer liaison and negotiation with service providers and suppliers, files in general, miscellaneous transactions and follow-up.

August 2007-December 2010:  Itapoá Terminais Portuários S/A (Port terminal)

Av. Beira Mar 05, nº 2.900 – Figueira do Pontal – Itapoá/SC

Bilingual Executive Secretary

Assistance to the CEO and CFO in administrative, commercial and clerical activities, support to the managers in administrative activities in general and some assistance to the Board of Directors and co-workers, whenever necessary, aiming at maximizing the organizational results to ensure flexibility in the workflow; Organization of diaries, as well as internal and external meetings; Support and assistance to overseas and local suppliers, visitors and employees; Management of physical and electronic records; Responsible for travel arrangements, including car rental; Provision and management of travel reports, commercial proposals, budgets, company reference file, contracts, etc.; Typing and preparation of professional letters, minutes, power-point presentations, mailing-list, etc.; Translations of documents in general; Responsible for managing the services provided by the marketing company.

July 2005-July2007:  Free-lancer

Translation and interpretation for several companies such as Madeireira Dal Pai (Wooden Products Supplier); assistance to the project manager of CITPAR (Center for Integration of Technology of Parana) in the organization and follow up of events as well as in the prospection of wooden products business between Europe and Brazil; and as ESL teacher at Influx English School.

October 2004-June 2005:  Mastercorp do Brasil Ltda. (Production and distribution of thermal-transfer films and import/distribution of electronics) Rua Nossa Senhora da Cabeça, 1811 – CIC – Curitiba/PR

Commercial Assistant and PA to the CEO and CFO      

Organization and maintenance of diaries, appointments and personal matters; Minutes or dictation taking; Project follow-up; Budget preparation and control, Support and assistance to customers and suppliers, meeting and greeting them at all levels of seniority; Translation of technical manuals, contracts, documents in general and website information; Trip to Germany as sale commercial assistant at Paperworld 2005 – in Frankfurt.

May 2003-April 2004:  Inlogs Logística Ltda.(Logistic services and soybean trading.

Rua Blumenau, 1886 – Barra do Rio – Itajaí/SC

Finacom Investment House – Malta (Financial Services)

Bilingual Executive Secretary to the CEOS (France and Malta), CFO, Managing Director and Commercial Director

Handling of mail, phone calls, diaries and personal matters; Organization and control of workshops, events, conferences, meetings, travel arrangements, and reports; Transcription and distribution of agendas, minutes for meetings; Supervision of one junior secretary; Assistance to local and overseas visitors; Administrative and financial assistance to the CFO (Malta), including translations of financial documents, web site and meetings; Administrative assistance to the accounting and financial managers, including translations of financial documents and contracts, preparation and control of the company reference file.

January 1998-April 2003:  Brazilian Aeronautical Commission in Europe (Procurement Office for the Brazilian Air Force)                

16 Great James Street, London WC1N 3DP England

Trader and PA to the CPO

Management of the officers’ diaries, compiling information for meetings, handling mail and files in general, liaison with suppliers, purchasing of aeronautical equipment and technology, including spare parts and publication; Participation in meetings and note taking; Management and distribution of work related to the department; Maintenance and control of files, technical reports and suppliers’ database; Translation of documents in general; Negotiation with suppliers and quotations and orders control.

Administrative Assistant

Administrative assistance to all departments, including purchasing of stationery, handling of phone calls, fax, telex, mailing, reports, diplomatic bag, microfilming, etc.

March 1995-December1997:  Plaut International Ltd. – London (Wooden Import Agent)

Heron Mews House, Balfour Road, Ilford, Essex IG1 4HP,England

Trader and PA

Administrative assistance to the CEO, including translations and interpretations; Purchase and sales of wooden products in general from Brazil, USA, South Africa and Indonesia to the UK and Europe; Participation in meetings with the directors to present and implement ideas; Negotiation and trading of wooden products; management and control of quotations and orders; Inspection of imported wooden products; Assistance to the national and overseas visitors.

June 1993-February 1995:  Cidral & Cidral Ltda. (Wooden Export Agent)

Rua Marechal Deodoro, 869 S1401 Centro – Curitiba/PR.

Export Manager and PA

Handling of the daily activities such as agendas, phone calls, travel arrangements, correspondences, visits, meetings, trainings, events, etc., while working as personal assistant; Trading of wooden products from different regions to the UK, USA, Canada and Europe as export manager.

January 1992-February 1993:  Overt Madeiras Ltda. (Plywood Manufacturer)

Rua Sebastião Malucelli, 1073 – Curitiba/PR

Export Assistant and PA

Administrative assistance to the CEO; Preparation of export documents and reports, checking container and transport availability.

June 1989-November 1991:  Trip to USA/ English proficiency courses.

February 1985-May 1989:  Banco Bradesco SA. (Foreign Exchange Department)

Export and Import Supervisor

Team supervision and responsible for the coordination of the import/export operations, issuing letter of credits and payment orders, discounting drafts, selling foreign currencies; Registration, analysis and compliance of export and import documents.

Spoken languages: Portuguese and English
Location I am interested in working: Australia, Belgium, canada, Japan, new zealand, United Kingdom